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May 12, 2011


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Yves Barbion

Hi Kevin or Jenny

This is what I’d do:

Choose View > Toolbars > Formatting.

Main reasons:

· This is also the style which is recommended in the Apple Publications Style Guide.

· The sequence in which the “ui controls” are mentioned is also the sequence in which the user clicks (or chooses) the menu commands.

· Fewer words: 4 words instead of 10 (to cut translation costs).

Kind regards

Yves Barbion • Managing Director • DITA Instructor

See you at NLDITA 2011?

1 June 2011, Utrecht, Netherlands

Peter Grainge

View Menu > Toolbars > Formatting

The user can hold that in their mind and click in that order. The second item does state it is a list but the user will see that and be looking for Formatting.

Short and sweet.


I think the use of the angle brackets is a very good way to do this. It is clear without being wasteful of words.

Should this be used for the Ribbon interface as well as for menus, though? I am writing about the Microsoft Office suite, and many of the tools on the Ribbon actually open to drop-downs, which in turn have side menus, just like menus do.

Does it make sense to just say: Review > Track Changes > Track Change Options, when Review is a tab on the Ribbon, Track Changes is a large button with separate top and bottom halves, the bottom half of which is actually a drop-down, and Track Change Options is an item on the drop-down menu? Will this work with all learners? Or will I lose beginners?

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