Many Captivate projects begin in Microsoft PowerPoint. If you've never tried to import a PowerPoint presentation, you'll find it an easy process. All you have to do is choose From Microsoft PowerPoint (located at the right of the Welcome screen).
After opening the PowerPoint presentation, you will be presented with a dialog that will allow you to control, among other things, the size of the presentation when it is converted to a Captivate project.
At the bottom of the dialog box, you will find an innocent-looking check box next to Linked. If you leave this option selected and then complete the import process, the new Captivate project will maintain a link to the source PowerPoint presentation.
From this point forward, you can edit the source PowerPoint presentation from within Captivate. If the source PowerPoint presentation is edited outside of Captivate, you can synch the source with the Captivate project with a simple click of your mouse.
The ability to create a link between the Captivate project and the PowerPoint presentation is great. However, you might want to set it up so that there isn't a link between the two applications. Changing your mind about linking is simple. On the Library (Window > Show Library), right-click the PowerPoint presentation and choose Change to "Embedded."
Once embedded, you will no longer be able to initiate editing sessions of the presentation from within PowerPoint. In addition, you will no longer be alerted if somebody on your network makes changes to the presentation.
Should you change your mind about embedding the presentation within Captivate, the embedding process can easily be reversed. Still working on the Library, right-click the presentation and choose Change to "Linked." You'll be prompted to find and open the source document. Once opened, the link between the presentation will instantly be reestablished.