by Kevin Siegel, COTP
by Kevin Siegel, COTP
by Kevin Siegel, CTT+, COTP
by Sally Cox
When it comes to adding images to websites, PowerPoint presentations, or eLearning projects, you will likely be given JPEGs, GIFs, or PNGs. Let's review the three most common image formats and why/when to use them.
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If you've taken any of our Adobe Captivate, Adobe Presenter, or Articulate Storyline classes, you are probably aware that these programs provide a selection of screen characters--cut-out pictures of professional actors in business, medical, or business-casual clothing posed as if they are talking to you. They are intended for use as a kind of avatar of the trainer.
April 16, 2015 in Adobe Captivate, Adobe Presenter, Adobe Presenter Video Express, Adobe's Technical Communication Suite, Articulate Storyline, Camtasia, Captivate, e-learning, eLearning, mLearning, TCS5, TechComm, Technical Communications, Technical Writing, Technology, training, UA, User Assistance, User Experience | Permalink | Comments (0)
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When you add a sidebar to your project in Adobe Presenter, you have the option of displaying a table of contents (TOC), which in Presenter is called the Outline. The Outline automatically lists the title of each slide, and viewers can click any title to navigate to that slide. Sweet! But let's say you preview your project, and one or more slides turns up in the Outline as "Slide x," where x = the slide number. Not quite as sweet. A slide title like "Slide 5" tells your viewer nothing, making navigation using the Outline a matter of guesswork.
The solution to this problem is not difficult, but it does require visiting a number of places in your presentation and in Presenter. First, you need to know how Presenter got the titles for the slides that are listed correctly in your Outline. If your slide has a Title placeholder in PowerPoint, Adobe Presenter picks up that title automatically. So one solution is simply to give every slide in your presentation a title.
However, you may not want a title to appear on every slide. Some slides might be images or graphics only. No problem. You can still assign the slide a title in Presenter that will only be displayed in the Outline.
On the Adobe Presenter tab of the Ribbon, from the Tools group, click Slide Manager.
The Slide Manager dialog box lists all of the slides in your project. Notice in my example below that slides 1 and 2 have titles (in quotes after the slide numbers), but slides 3 and 4 do not.
Among the options for each slide is Navigation Name. Click the word None, replace it with the title you want to have displayed in the sidebar Outline, click the OK button, and you are done.
However, in my case, since these slides are just images, I decided not to give each a unique name. Instead, I want it to be clear from the sidebar Outline that these are merely continuations of the previous titled topic. For each, I want the navigation name to be (Continued). Now, I could give each one that navigation name right here in the Slide Manager, but there is a way to cover all unnamed slides at once.
After closing the Slide Manager, click the Theme tool on the Ribbon.
At the bottom of the Adobe Presenter Theme Editor, click the Modify Text Labels button.
Scroll to the bottom of the list of labels, and the second to last one is Unnamed slide title.
Double-click the text Slide %n and replace it with (Continued).
Click the OK button to save your change. Click the OK button on the Theme Editor to close it.
Now, when you preview your project, all of the unnamed slides show up as (Continued) in the Outline. As a bonus, this word also appears in the list of Thumbnails.
Suppose you have hired voiceover talent to record the audio for your Adobe Presenter project. You give the voiceover artist the script. The script is organized by which slide in your PowerPoint presentation each audio segment belongs to. When you get the voiceover recordings back, you just import each segment to the slide it belongs to. When you preview your presentation, everything plays smooth as silk until--there is a click-activated animation on slide 12. Now, as the pre-recorded audio plays, the slide just sits there, and the animation is never activated. Uh-oh.
That's where synchronization comes in. In Adobe Presenter, you can synchronize slide animation with the imported audio in just a few mouse clicks.
Start with the animated slide active in PowerPoint's Normal view. The animation in my example slide is a simple text build, with each bullet point appearing on mouse click.
From the Presenter tab on the Ribbon, go to the Audio group and click the Sync button.
The presentation opens in Slideshow view, and the Synchronize dialog box opens. At the left, click the green Sync-change timings button.
The audio begins to play, and the Next animation tool becomes available.
When the audio mentions the next bullet point, click the Next animation tool to cue the animation.
Click through the remaining animations on the slide, then click the square Stop button.
Now that you have synchronized the audio with the animations, click the Play button to review your work. The slide audio plays, and the animations occur at the points where you clicked. If you are satisfied with the results, click Save. Otherwise, click Discard and try again.
Close the Synchronize dialog box and you'll find that your project now sports perfectly synchronized audio and animations.
Note: You could synchronize a longer audio clip across multiple slides. However, for ease of corrections and updates, the best practice is to have a separate audio clip for each slide.