Writing & Grammar Workshop: Smothered Verbs

by Jennie Ruby

Michelangelo sculpted a series of human forms partially embedded in the stone from which they were being carved (the Bearded Slave, the Beardless Slave, and several others). These sculptures, with their limbs struggling to pull free of the stone, come to mind for me whenever I read text full of smothered verbs.

A smothered verb is an abstract noun that could have been a verb. Examples are assumption, decision, assessment, and attendance. The word endings -tion, -sion, -ment, -ance and -ence indicate a noun based on a verb. These are perfectly good words, but they are often used in wordy phrases containing a weak verb/smothered verb combination.

A weak verb is a verb that is being used as a kind of placeholder for the real action in a sentence, which is hidden inside an accompanying smothered verb. For example, the common phrase make a decision is a weak verb/smothered verb combo. No one is really "making" anything here. They are really deciding something. Decide is a strong verb because it carries a unique, active meaning. The fact that the true action, or strong verb, is buried inside an abstract noun distances the reader from a feeling of action and movement in the sentence and creates a staid and formal writing style.

Sometimes, as in academic, governmental, or law writing, a staid and formal style is exactly right. But to make writing more concise and easier to read, search out the weak verb/smothered verb combos and use a strong verb instead. So instead of make a decision, decide. Instead of do an assessment, assess. Instead of be in attendance, attend. This quick fix will enliven a piece of writing immediately.


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Join Jennie online this March 10 where she'll be teaching Writing Training Documents and eLearning Scripts.


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About the Author: Jennie Ruby is a veteran IconLogic trainer and author with titles such as "Editing with Word 2003 and Acrobat 7" and "Editing with MS Word 2007" to her credit. Jennie specializes in electronic editing. At the American Psychological Association, she was manager of electronic publishing and manager of technical editing and journal production. Jennie has an M.A. from George Washington University and is a Certified Technical Trainer (Chauncey Group). She is a publishing professional with 20 years of experience in writing, editing and desktop publishing.

Adobe Acrobat 9: Reply!

by David R. Mankin

You've received an email from a colleague. Attached is a PDF file of the document you are both working on.

Your colleague has posted a Sticky Note comment with a design suggestion. You open the file, read the comment and decide that the suggestion might be a smart idea. You do not, however, have the authority to approve the change alone, so you will need to run it by your team leader.

You could send an email back to your coworker explaining that you need to run it by the boss. This email alone, even though it is referring to the PDF file, is detached from the workflow process.

Reply

To engage the workflow into your reply, you could grab a commenting tool and make an additional note on the PDF that will inform your coworker of your intent to run his idea up the chain. This way, the PDF file itself is the platform of communication, but there are now two Sticky Notes that refer to the same topic. They are physically close to one another on the page, but are indeed still two separate thoughts.

To thread these two comments together, one could locate the initial comment in the Comments Panel. Select the comment by clicking its entry in the Comments Panel or on the note's icon on the page. Click the Reply Button at the top of the Comments Panel.

Enter the annotation and it shows up as a threaded entry in the original note, and in its own sub-entry in the note's popup window on the page!

Threaded entry

An entire conversation can transpire about, and within, an individual note. You can take advantage of this feature within email reviews, server-based, or those hosted on Acrobat.com. Clear, efficient and cool!

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Looking for Acrobat training? Join David for a live, 2-day online class. Click here for more information.


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About the author: David R. Mankin is a Certified Technical Trainer, desktop publisher, computer graphic artist, and Web page developer. And if that wasn't enough, of course David is an Adobe-certified expert in Adobe Acrobat.

Adobe Captivate 4: Make Text Entry Boxes Retention and Tension-Free

by Kevin Siegel

I just love Text Entry Boxes. In case you are new to them, Text Entry Boxes allow you to simulate areas in an application that require a learner to type data. You can instruct learners to type specific information into a Text Entry Box and, depending on what they type, captions can provide feedback on their entry.

There is one problem with Text Entry Boxes: retention. In short, there may be a need to automatically clear the text typed into a Text Entry Box without having the learner close the lesson and start over again.

"What's the big deal?" you ask. Glad you asked. Here's a scenario for you: Your learner is instructed to type some text into a Text Entry Box on–I don't know–let's say Slide 10.

Later, the learner does something crazy like replays the lesson (without first closing it).

The text that the learner had already typed into the Text Entry Box on Slide 10 would still be visible to the learner. Ooops. Of course the learner could easily delete the text and retype it–but that's not the point. Why would anyone type something if they didn't have to? I'm lazy! If I was supposed to type something that was already there, I'd be perfectly happy. I'd move to the next step in the movie–blissful in my ignorance as to what had, or had not, just happened.

If you've created Captivate projects that utilize Text Entry Boxes, you can probably relate to the scenario I mentioned above. And you will be happy to hear that Captivate allows you to determine if the text typed into a Text Entry Box is retained or not. Here's how:

  1. Insert a Text Entry Box onto a Slide (Insert > Standard Objects > Text Entry Box).
  2. From the Settings area of the Text Entry Box tab, remove the check mark from Retain Text if you don't want the learner's typed text to appear in the Text Entry Box should the lesson be rewound; otherwise, add the check mark.

    Retain Text

  3. Set the remaining Text Entry Box options/settings as appropriate.

  4. Click OK.

  5. Preview the project (you can press F4 on your keyboard to quickly preview the project).

    When you get to the slide containing the Text Entry Box, type in the appropriate text and go to the next slide. Afterwards, rewind the lesson and notice that the text in the Text Entry Box is either retained or not (depending on the option you selected in Step 2 above).

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Need to learn the basics of Adobe Captivate 4 fast? Attend a live, instructor-led online training class. Click here for more information. Looking for more Advanced Captivate 4 training? We've got you covered. Click here for more information.

Worried about your class canceling? You'll be happy to hear that IconLogic never, ever cancels classes (even if there's just one student registered).

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Follow Kevin on Twitter: http://twitter.com/iconlogic.

HTML5: Don’t Fall into the Hype Hole

by AJ George

Honest truth: sometimes I fall into Hype Holes.

When you tell me the iPad is "the most important thing [you've] ever done," Steve Jobs, I believe you.

When I'm told that HTML5 will be the inevitable death of Flash, I believe it.

And when Kevin Lynch says that HTML5 will send the web back to "the dark ages of video," I believe that too.

What can I say, I'm a believer.

Luckily for me, the fine folks over at Gizmodo have put the whole Flash vs. HTML5 debate into perspective that allows me to take a deep breath and not rush to pick a side… just yet anyway.

To summarize:

  • HTML5 allows video to be embedded directly into web pages, similar to a JPEG image.
  • Playing videos through a Flash plug-in is generally slower and more buggy and isn't even an option on the iPhone or the iPad.
  • Vimeo, DailyMotion and YouTube have launched test programs for HTML5 video technology.
  • Internet Explorer (the most popular web browser on the internet) doesn't support the HTML5 video tag at all and Firefox (the second most popular) doesn't fully support it either.
  • HTML5 doesn't support DRM (Digital Rights Management) which means no movies and no TV…unless Hollywood decides it doesn't like money anymore and wants to give all of its content away for free to everyone.
  • Adobe is pushing Flash to nearly all smartphones that don't already have it.
  • HTML5 isn't a replacement for Flash games or interactive ads.
  • In the near future iPhones and iPads will move toward video delivery via apps, not HTML5.
  • Flash is here to stay…for a while anyway.
  • HTML5 is working its way into relevance…but it's not there yet.

So what does this mean for those of us who fell into the Hype Hole of thinking our Flash-free iPhones would be saved any day now by the global acceptance of HTML5? Means we better get some shovels.

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About the author: AJ George, a cum laude graduate of Towson University, is IconLogic's lead Technical Writer and author of the book "PowerPoint 2007: The Essentials" and the soon-to-be released "PowerPoint 2008 for the Macintosh: The Essentials." You can follow AJ on Twitter at http://twitter.com/andrayajgeorge.

Transparency and Flash in Dreamweaver

by Mark Snyder

Maybe you have been here before. You are asked to add a rotating photo gallery to the home page of your organization's website and they provide you with a nice set of horizontal photos. You size your flash movie to match the photos exactly and quickly timeline a nice fading rotation and place it on the homepage.

You are feeling pretty good about yourself until the boss decides to get creative and sends a bunch of photos. They are a horrible mess of randomly cropped images that don't fit your neat horizontal layout. You drop them in anyway and of course you are left with the background of you flash movie obliterating the stylish ghosted image or background color on the site. This is because by default Dreamweaver sets the window mode to "opaque."

Click here to see a sample showing the problem.

Don't despair, the solution is sitting right in the SWF properties palette in Dreamweaver CS4. Just choose transparent from the Wmode drop-down menu.

Choose transparent from the Wmode drop-down menu

The SWFs background will be ignored (the background color or background image of your site will show through). This process will even composite filters and transparency within the html file! Click here to see the result.

Note: This transparency option is also where you want to look if you are having problems with CSS/XHTML menus showing up BEHIND your flash movies. Just change the "wmode" parameter from "opaque" to "transparent" by editing the code or using the property palette and your problems will be behind you.

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Looking to master Flash CS4 quickly. Join Mark for a live, online instructor-led class. Click here for details.

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About the author: Mark Snyder has been working in the computer graphics field for more than 25 years and has more than 20 years of instructional experience. He is a graduate of the Rochester Institute of Technology and has been creating interactive multimedia in the Washington DC area since the early 90s. His clients include the Smithsonian, NASA, The Wilderness Society and many more. Mark is an Adobe Certified Flash and Photoshop expert and an Adobe Certified Instructor. He is especially adept at teaching very technical subjects in a fun and exciting way.

Adobe RoboHelp 8: Avoid Recent Project Confusion

by Kevin Siegel  

So
there you are, looking at the Adobe RoboHelp recent projects list when
you run face-first into a confusing dilemma: you accidentally opened
the backup version of your project from the server. You closed the
backup right away but now both versions of your project appear in the
recent projects list.

RoboHelp 8 recent projects list

Hmmmm…
if you use your mouse to point to each of the project names in the
list, you will see the location of each project. Problem solved. Simply
read the destination and ensure you open the correct version of the
project. Of course, if you're like me, you are often in a rush to get
the project open and get your work done. It would be a shame to open
the wrong project.

Wouldn't it be better to simply remove the unwanted project from the recent projects list? I think so… and here's how

  1. Choose Tools > Options.
  2. On the General tab, select the project you do not want to accidentally open from the Most recently used project area.
  3. Click the Delete button (don't worry, clicking the Delete
    button will not delete the project… instead, it will simply remove
    the reference from the recent projects area).

    Delete a project from the recently projects list

  4. Click the OK button.

    And just like that, the project that was causing all of the stress will be missing from the recent project list.


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Looking to learn RoboHelp quickly? Join my live, online and instructor-led RoboHelp class. Click here for more information.

Worried
about your class canceling? You'll be happy to hear that IconLogic
never, ever cancels classes (even if there's just one student
registered).

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Follow Kevin on Twitter: http://twitter.com/iconlogic.

Adobe FrameMaker: Working with Fixed Spaces in a Document

by Barbara Binder



When most of us think of spaces, we think of pressing the
spacebar and moving on. Did you know that FrameMaker supports additional
spaces? Em, en, figure, thin and non-breaking spaces are all available if you
just know how to ask for them. Unlike spacebar spaces, which are proportional to
the characters around them and can expand and contract when you justify a
paragraph, these five spaces are all fixed width spaces.

Here's a quick list for you:

Em space Esc spacebar m (or Control+Shift+ Spacebar)

An em space is typically the width of a capital letter M in any given
typeface. In FrameMaker, if your type is set to 12 pts, the em space is 12
points wide. I use them when I want a big fat space and I don't feel like
setting a tab. In the first image below, the run-in head is separated by a
spacebar space. In the second image, it's an em space.

em Space

En space Esc spacebar n (or Control+Alt+Spacebar)

An en space is half the width of the M space in any given typeface. For
example, in 12 point type, the en space is 6 pts wide. I use them when I want a
fixed space and I don't feel like setting a tab.
In the image below, the run-in head is separated by an en
space.

en Space

Thin space Esc spacebar t

The thin space in FrameMaker is 1/12th the width of an en space.
Continuing with the example of 12 point type, the thin space would be 1 point
wide. My personal preference is to space out my em dashes with thin spaces on
both sides. The first image below shows em dashes without any spacing around
them, the second image shows thin spaces on either side.

Thin Space

Figure space Esc spacebar 1 (one)

The figure space is the width of the number zero in any given typeface. This
one is really handy for scooting the numbers in a table over so that the
varying columns line up on the right hand side, when I don't feel like setting
a tab. In both images, the numbers all have a center alignment. In the first
image, the first two cells have fewer digits than the rest, and the center alignment
is apparent. In the second image, I inserted a figure space at the beginning of
the first two cells, and everything lines up perfectly.

Figure Spaces

Non-breaking space Esc spacebar h (or Control +space)

A non-breaking space is used to keep two words from breaking across lines.
In the first image, the number 6 is all alone on the line. In the second image,
a non-breaking space was added between May and the number 6, so now they both
move to the next line together.

Non-breaking space

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If you are new to FrameMaker and want to get up to speed quickly, join IconLogic's instructor-led, online Introduction to Adobe FrameMaker 9 class. Too elementary for your skill level? How about the Advanced FrameMaker 9 class? Hope to "see" you there.

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About the author: Barbara
Binder is the president and founder of Rocky Mountain Training. Barbara
has been a trainer for nearly two decades and has been recognized by
Adobe as one of the top trainers world-wide.

Reader Feedback: PureText is Pure Heaven

Last week I ran an article about removing text formatting from Captivate text captions. That prompted this email from
Bill
Creitz
:

I,
too, used to run copied text through Notepad to remove the formatting. I eventually
stumbled across a free utility,
PureText, that replaces the multi-step Notepad approach with a single keyboard
shortcut. With this utility, the routine is [Ctrl] [C] to copy, then
[Windows] [V] to paste unformatted text. It's a rare day that I don't use
PureText at least a few times.

mLearning: A Lesson in Real Estate

A principle real estate theory: buy property in a less valuable, but up and coming neighborhood at a cheap price and reap the benefits down the road when everyone else catches on to the area's value. Relatively common knowledge that should perhaps be applied to the mLearning craze?

According to T+D's January issue, despite the buzz around mLearning, programs delivered on mobile learning devices are still the least frequently used of the eLearning practices, which seems to signal that there's been much ado about nothing. Basically businesses are looking at these mobile technologies and saying, "Wow, that's great. But we're still not gonna use it."

But not so fast.

According to The New Media Consortium and EDUCAUSE's 2010 Horizon Report, mobile computing is slated for universal adoption in a year or less. Some educational institutions have already implemented mobile learning as par for the course. Purdue University's Hotseat encourages students to participate in open source discussions both in and out of the classroom as well as enables class participation in lecture halls, etc via mobile device.

At Abilene Christian University, all 2009 incoming freshmen were issued an Apple iPhone or iPod Touch for personal as well as academic use. Students are able to participate in impromptu quizzes, ask questions and use a dictionary wiki in class to enrich their learning experience.

The latest from Gartner predicts that by 2013, web-enabled phones will exceed PCs worldwide, 1.83 billion to 1.78 billion. And, not long after that, in 2015, phones will be the most popular method of Web browsing.

Complete mobile takeover isn't here yet. But, without a doubt, it's coming.

Moral of the story: now's the time to get a firm hold of mLearning before the new three-story shopping mall pops up down the street from the new Super Walmart and you have to fight for parking in your own neighborhood.

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About the author: AJ George, a cum laude graduate of Towson University, is IconLogic's lead Technical Writer and author of the book "PowerPoint 2007: The Essentials" and the soon-to-be released "PowerPoint 2008 for the Macintosh: The Essentials." You can follow AJ on Twitter at http://twitter.com/andrayajgeorge.

Adobe Captivate: Captivate vs. Presenter

This question arrived in my inbox last week:

Question:

In your Advanced Captivate class you talked about importing PowerPoint files into Captivate. I am curious as to what the advantage of doing this is over using Adobe Presenter.

Answer:

Generally speaking, you would use Presenter if you wanted to take existing PowerPoint presentation into an LMS (with SCORM data and even include a quiz). You would import PowerPoint presentations into Captivate (bypassing Presenter) if you wanted to use Captivate to add interactivity not available in PowerPoint, and then make the content SCORM compliant (for uploading into an LMS). For more information, review this page and see how Captivate and Presenter are compared.