LIVE, ONLINE TRAINING TIP: Highlight Your Mouse Pointer

by Kevin Siegel, CTT, COTP
 
During a recent Certified Online Traning Professional certification course, I was showing my screen and telling class attendees about a cool technique I use when I want to ensure learners can see my mouse pointer.

In the animated gif image below, check out the circle that appears around my mouse. Pretty nifty, eh?

 
 
I am able to make my mouse pointer perform this little trick by simply pressing the [ctrl] key on my keyboard. Of course, this behavior isn't enabled in Windows by default. If you'd like to play along, bring up your computer's Control Panel > Change Mouse Settings (you can search mouse settings on your PC if you cannot find it right away).

On the Mouse Properties dialog box, Pointer Options tab, select Show location of pointer when I press the CTRL key. Click the OK button and you're done.

 
 
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Kevin Siegel, CTT, COTP, is the founder and president of IconLogic. Following a career in Public Affairs with the U.S. Coast Guard and in private industry, Kevin has spent decades as a technical communicator, classroom and online trainer, public speaker, and has written hundreds of computer training books for adult learners. He has been recognized by Adobe as one of the top trainers world-wide.

eLearning: More Reflection

by Kevin Siegel Follow us on Twitter View our profile on LinkedIn View our videos on YouTube

Last week I wrote about how you can use Reflector to create software simulations and demonstrations from your mobile device.

I received emails from several people who, having read the article, downloaded Reflector and attempted to create a simulation using Adobe Captivate or Articulate Storyline. While most folks were successful in reflecting the mobile device onto the computer, several people reported that none of the actions they took on the mobile device were captured by the eLearning tool. 

As I mentioned in last week's article, the reflection of the mobile device you see on the computer is passive; you cannot control the reflection with the computer. Instead, you can simply see what's happening on the mobile device through your computer.

During the simulation recording process, if you're creating a software simulation, programs like Captivate and Storyline only capture the screen if you click your mouse (or manually create a screen capture by pressing the appropriate keyboard shortcut). Since you're not clicking anything on your computer (remember, the computer is simply showing you a reflection of the mobile device), neither Captivate nor Storyline will capture anything.Unless…

On your computer, start the recording process using Captivate or Storyline. Just prior to performing an action on your mobile device, click the reflection on your computer to create a screen capture. Next, on the mobile device, perform the action. Back on the computer, click the reflection again to create a second screen shot that shows the result of whatever it is you did on the mobile device. Continue this process over and over until you have completed all of the processes you wish to simulate on the mobile device.

If clicking over and over again to create a simulation sounds too difficult, all three of the top eLearning development tools (Camtasia Studio, Captivate, and Storyline) excel at creating videos. If you create a video of the reflected mobile device, everything you do on the mobile device is captured because the video isn't creating individual screen shots, it's capturing everything you do without discrimination. 

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If you'd like to learn more about eLearning, come hang out in my next eLearning basics mini course. And if you'd like to learn more Captivate, Presenter, or Storyline, we've got a great collection of live, online classes for you.

Adobe FrameMaker: Including Chapter Numbers in a Table of Contents

by Barb Binder Follow us on Twitter View our profile on LinkedIn

I received the following question from one of my Adobe FrameMaker students:

I am making a table of contents (TOC) for my book. When I create the TOC, everything looks fine except I lose the Chapter numbers. For example, the TOC displays "How to cook an egg" instead of "Chapter 1 How to cook an egg." How do I get the same numbers that I use in my individual chapter titles to appear in the TOC?

In FrameMaker, the generated files (i.e., TOC or index) store their structure information on the Reference pages. If you want to use the chapter numbers from the book files, all you need to do is make one quick edit to the TOC reference page within the book's TOC file:

  1. Open the table of contents file. In the image below, the three chapter titles are missing their chapter numbers.
    Adobe FrameMaker: Titles within the TOC missing chapter numbers
  2. Choose View > Reference pages.
  3. Navigate to the TOC reference page.
  4. Locate the paragraph that controls the chapter titles. In my book files, I named my titles ChapterTitle. The tag I was looking for was ChapterTitleTOC.

    Adobe FrameMaker: Tag that controls the TOC titles.

    Note:
    You can click each building block until you find the tag you need to edit. The tag name will appear in the lower left corner of the status bar.

  5. Click in front of the building block and type Chapter <$Chapnum>: followed by a space.

    Adobe FrameMaker: Chapter number tag added.

  6. Choose View > Body pages.
  7. Save and then Update the book.

FrameMaker reads the new instructions on the reference page, and adds the word Chapter, the chapter number and the punctuation/spacing in front of the original chapter titles.

Adobe FrameMaker: Numbers added

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Looking to learn FrameMaker? We offer both beginner and advanced FrameMaker training.

Localization & eLearning: The Translation Process

by Jen Weaver View our profile on LinkedIn

You are ready to move forward with your translation project, but despite your preparation you still feel a bit in the dark about what steps will be involved in creating your translation. The 'unknowns' can make you feel a bit fearful about moving forward. So let's bring some light to the situation, and uncover those foggy areas of the translation process. We have broken out the steps to a typical e-learning project below to help you better understand what will occur with your project.

Project Scope: Translation of an e-learning module from US English into Chinese

Evaluation

  1. Analysis of material from the technical and cultural viewpoint to determine objectives, target audience and culture-specific content.
  2. Evaluation of source material, layout, as well as the quantity and type of graphics used.
  3. Project assessment to determine frequently used vocabulary, register, file format, etc.
  4. Selection of team components, tools and software to be used.
  5. Overall project assessment including identification of Professional Voice Talents comparable to project goals.
  6. Research and provision of Voice Talent demo recordings from voice bank.
  7. Casting of Voice Talents based on client approval.

Preparation

  1. Extracting of the text from its original file format in (InDesign, PPT, etc). This includes preparation of graphics, graphs, and charts.
  2. Transcribing (if it is not already done) the audio script for recording to include time stamp.

Translation, Editing, & Proofreading

  1. Translation of the text from the source file.
  2. Editing and Proofreading by professional target language (native speaker) editors.

Client Review

  1. Delivery of proofs to Client for internal review.
  2. Review and one round of input of client changes.

Voice Over Recording

  1. Approved voice talent will record in a studio and will be directed by a studio director who is also a native in the language.
  2. Use of fully digital, industrial strength Pro Tools recording system.
  3. SP capabilities, time coded DAT, Neumann microphones, Industrial Acoustics sound booth.

Audio Client Review

Implementation of one round of client changes pre-delivery of completed files (edits can be pronunciation preference, slower speed, faster speed, error in script, etc).

Voice Over Recording of requested changes

Requested changes will be implemented and finalized, following the same process as Voice Over Recording.

Localization Engineering/Desktop publishing

  1. Localization engineers/desktop publishers will ensure all components of the project have been fully localized.
  2. All graphics/visuals will be formatted into the target language.
  3. Localization engineers will sync audio files to the animations, ensuring all files are running properly.
  4. Language tester will do a final QA of the end product, checking that all audio clips are clear and running to match the animation on screen.

Delivery

Delivery of final file (Java, XML, HTML, other formats), tested to ensure all localized components are in working order (audio is synced with animation, etc).

Reliable translation providers will use a translation process that adheres to basic industry quality best practices. Don't be afraid to ask your vendor about their internal translation and quality management processes. A reputable vendor will be proud to share this information with you.

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If you would like to learn best practices for managing translation projects, contact Jen at Carmazzi Global Solutions.

Adobe TCS4 Suite Available Today!

Adobe just released the latest and greatest version of its Technical Communication Suite (TCS).

I'm a huge fan, and daily user, of the TCS. In my opinion, this suite puts all of the other Adobe suites to shame.

If you're a technical communicator, the TCS 4 contains the essentials tools needed to created technical documentation/PDFs (FrameMaker 11 and Acrobat), help systems (RoboHelp 10), technical illustrations (Illustrator CS6) and eLearning lessons (Captivate 6 and Presenter 8).

If you'd like to purchase the TCS or learn more about how the suite's tools work together, click here.

The Learning Industry: Year In Review and Trends for 2010

by AJ George

Congratulations for surviving another year in the learning industry! Let's wrap up some of 2009's most exciting additions to the industry and set our sights on what 2010 has in store for us.

Mobile Learning

It's no secret that the iPhone was king in 2009, but competitors are hot on the iPhone's heels in the form of the Droid and the Pre. If the potential for offering training courses on mobile devices hasn't already revolutionized your life in the technical training/sales/learning field, hold on, because it will.

According to Brent Schlenker of the eLearning Guild, training is shifting to mobile. Schlenker believes that the iPhone is a key player in the mobile industry, even though the iPhone does not play some media such as SWFs (SWFs are the most common output published by eLearning developers who work with Captivate and Camtasia).

"I'm not convinced that the iPhone needs the ability to play SWFs to be successful as an mLearning device," said Schlenker. "I've seen effective, comprehensive training solutions on the iPhone that do not rely on SWFs."

Schlenker went on to say "Companies will see the greatest return on investment in sales force training because they are the most mobile. A sales force needs the most up-to-date information without the fluff. Mobile is the perfect solution because it's easy to get all of the information to the learner–when they need it and in the right format."

Holistic Sales Techniques

Many industry pundits say that the recession is over. However, it has been a tight year and businesses aren't ready to start throwing money around just yet.

According to ASTD's December issue of T+D, Marc Ramos, director of the Sales College at Red Hat University, believes that today's consumers aren't only concerned with their total costs. They're also worried about social, political and environmental issues.  

"We must train salespeople to be more holistically-minded and authentic," said Ramos, "and build learning content that supports this new type of buying style."

mLearning, eLearning and online training certainly support the environment by allowing customers to "go green" by cutting back on travel–thus reducing their carbon footprint.

 

Web 2.0

It seems that everyone has tapped in to the Web 2.0 trend. I'm willing to bet that your parents and grandparents have Facebook accounts, and it's a good bet that your 12-year-old is Tweeting. It seems like everyone has a network! And when it comes to training, a network could change everything.

 

In the December issue of ASTD's T+D magazine, Holly Huntley, Chief Learning Officer for CSC (a leading global IT services company), said "These (Web 2.0) tools have shifted the power base. Teacher as expert is no longer the model, and knowledge is no longer power. The real power is in your network and how you use it.

Schlenker agrees and quoted friend Mark Oehlert: "We're no longer looking for SMEs, we're looking for Subject Matter Networks."

"It's the network effect," said Schlenker. "Web 2.0 allows multiple people to be able to collaborate and learn together to bring the industry forward. When you get people together you have an incredibly powerful brain trust."

What's in Store for 2010?

According to Schlenker, the future isn't necessarily new technology (although new technologies will continue to appear), but the future is the way technology is used. "The technology is already out there," he said. "It's the culture that needs to catch up and shift."

What Schlenker sees in 2010 is more mobile applications for training purposes and, he hopes, the adoption of virtual worlds in the training industry.

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About the author: AJ George, a cum laude graduate of Towson University, is IconLogic's lead Technical Writer and author of the book "PowerPoint 2007: The Essentials" and the soon-to-be released "PowerPoint 2008 for the Macintosh: The Essentials."

Adobe Captivate: Warning Will Robinson, Avoid Flash Player 10.1! But If You Didn’t…

by Kevin Siegel

Adobe recently unveiled Flash Player 10.1. According to Adobe, Flash Player 10.1 "realizes the promise of a consistent, cross-platform runtime across desktop and mobile devices." Nice!

Many people, excited to play with the pre-release of Flash Player 10.1, went right to Adobe Labs, downloaded and then installed the software–on their production machines. Of course, if you were among those people who installed Flash Player 10.1, you are now noticing that your beloved Captivate is no longer working. In fact, here are a few of the posts I saw on the Adobe Captivate forum (does any of the following sound like you???):

"I just put together a new laptop, and installed all the normal programs/drivers (Flash Player, Adobe Reader, etc). I installed Flash Player 10.1 and received the confirmation "Congratulations you now have the latest…" I installed Adobe Captivate 4, the Trial Version. This is not my first attempt at installing/un-installing/re-installing both Captivate 4 and Flash Player 10 on this computer. I'm on my fourth attempt at reinstalling both programs. I am running Vista Ultimate x86. This computer meets all system requirements by Adobe Captivate 4. Is this a problem with Captivate, Flash Player, or (doubtful) my computer?"

Here's another:

"I uninstalled Flash player 10 on my laptop and installed Flash Player 10.1. Now Adobe Captivate doesn't start! I received a message that the Flash Player for IE is not installed and I'm redirected to Adobe's web site to install Flash Player 10."

I don't blame anyone for getting excited about installing and playing with beta software. However, I always recommend that you install this kind of software on a computer that isn't being used for production–you just never know what kind of collateral damage beta software can cause.

If you are like the unfortunate developers above, or know someone who installed Flash Player 10.1, it might be a good idea to know how to both remove Flash Player 10.1 and go back to an earlier version of the player (one that will work with Captivate). Here is an article that will walk you through the process of removing Flash Player 10.1 from your computer. And here is a Web site offering links to older versions of the Flash Player.

Let that be a warning to all you "betaiacs" out there! Beta software is cool, but there is always the chance the beta software can tear up your system!

P.S. Did I date myself with the Will Robinson reference? For you young-ones, the "Warning Will Robinson" is from the old (Did I say old??? I mean not so new!) television show Lost In Space. Never seen it? Don't say I never give you anything.

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Looking to create killer eLearning lessons with Adobe Captivate? Join one of IconLogic's Captivate classes, or contact us for custom group or onsite training rates. Click here for more information about our 2-day Captivate Essentials class. Looking for more Advanced Captivate 4 training? We have you covered. Click here for more information.

Worried about your class canceling? You'll be happy to hear that we never, ever cancel our classes (even if there's just one student registered).

Captivate Playback Limitations

I recently received the following email from A. Charles Zoffuto:

_______________________________

Subject: Captivate Limitations

Kevin,

You mentioned that Captivate has a max frame limit. What was that again?

Also is that count affected by the size?

_______________________________________________

Great questions Charles!

The maximum number of frames that the Flash player can render is 16,000 frames. If your Captivate movies exceeds that number, your movie will stop playing. Ouch!

The frame count is affected most by the amount of interactivity and number of objects you have in your movie. To keep the frame count reasonable, I’d recommend keeping your slide count between 70-80 slides, max. If you need to show more of a lesson than will fit in 80 slides, consider breaking the movie into two different movies. You can always link them together!

For more information on the frame limitation of the Flash player, visit http://www.adobe.com/cfusion/knowledgebase/index.cfm?id=tn_14437.