Month: December 2016

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Adobe RoboHelp: Importing Google Docs

by Willam van Weelden, COTP Follow us on Twitter View our profile on LinkedIn
As more companies make the move to Google products (over 5 million and counting), more content is created with Google Docs. This is understandable as Google Docs allows people to simultaneously work on documents and see each other's edits in real time. Personally, I use Google Docs all the time to make content reviews easier and avoid attachments in email.

When it comes to brining Google Docs into RoboHelp, there is a single downside: The documents reside on a Google server so you cannot directly import or link them into RoboHelp like you can with other content (like Word documents). Fortunately, you can download Google Docs to your computer and then import the downloaded content into RoboHelp.

Importing Google Docs into RoboHelp
  1. Open your Google Docs document.
  2. Choose File > Download as > Web page (.html, zipped).
  3. Open the zip file and extract the file and images folder to a location of your choice.
  4. Open a RoboHelp project.
  5. Choose Project > Import > HTML.

    Import Google Doc
     

  6. Select the HTML file and click Open.
The document is now available as a topic. Assign the correct style sheet and update the topic as you see fit.

Imported doc

Tip: Are you planning on updating the Google Docs document? Or do you need fine control over how the document is converted to a topic? Export the Google Doc as a Word document. You can then leverage RoboHelp's Word integration for full formatting control.

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Looking to learn Adobe RoboHelp? Come join me for my live, two-day online RoboHelp class (held once each month). And if you'd like to learn more about Dynamic Filters, check out my 3-hour mini course: Adobe RoboHelp: Advanced Content Reuse.
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Adobe Captivate: Multi-SCORM Packager

by Kevin Siegel, CTT, COTP Follow us on Twitter View our profile on LinkedIn View our videos on YouTube
 
If you have created multiple Captivate projects and need to combine them into a single package for upload into a Learning Management System (LMS), the Adobe Multi SCORM Packager is pure gold. Using this little-known utility (it comes with Captivate 9), you can easily combine published projects into a single file. The resulting ZIP file will contain all the SCOs and a manifest file. You can then directly upload the generated ZIP file to an LMS.
 
To begin, ensure there is at least one object reporting a score in each of the projects (a quiz or an object that reports a score). Then enable the Captivate Quiz reporting feature via Quiz > Quiz Preferences.
 
Enable reporting 

Click the Configure button and set up the Manifest file for each project.

 

Then publish each project (ensure that Zip Files is selected).

 

In the image below, you can see that I created two packages from two projects.

 

Start the Packager by by choosing File > New Project > Multi-SCORM Packager.

You'll be presented with a template screen. I've included Adobe's description of each template below the image. 

Multiple SCOs: Allows you to add SCOs as individual files. However, you cannot group the files into modules. You can add multiple assessments using this template. The final score reported to the LMS is the average user score across the assessments.

Simple Remediation: Allows you to add multiple modules. In each module, you can add content files and post-tests. Users can take the post-test only after viewing all the content files.

Pre-test Or Post-test Rollup: Allows you to add multiple modules, each containing pretests, content, and post-tests. For every module, users are allowed to take a pretest first; content and post-tests are disabled. If users pass the pretest, they are considered to have completed the module and the subsequent module is enabled.
 
For my example, I went with the first template, Multiple SCOs. I filled in the course details and clicked OK.
 
 
 
Adding my two zipped files was easy… all I had to do was click the plus sign to Add a file.
 
 
In the image below you can see that both of my zipped content packages have been added to the course.
 
 
I then clicked the Publish Course tool and, in the resulting Publish SCO Package dialog box, clicked the Publish button.
 
 
 
 
 
The net result is a new zip file that I was able to upload into my LMS. (Sample_Course.zip shown in the image below along with the two original zip files.)
 
 
 
Looking for Captivate training or consulting/mentoring? We've got you covered.