Storyline – The Logical Blog

October 31, 2023

Articulate Storyline 360: Cloud Backup for Source Files

Articulate updated Storyline 360 earlier this month to include the ability to upload your project source files to the cloud. This feature allows members of your team to download your project files easily.

To upload your project to the cloud, choose File > Publish.

From the list of options at the left, choose Review 360.

From the Cloud Backup area, select Upload project file to Review 360.

Publish the project.

On the Publish Successful screen, click View Project.

At the left of the window, select the version you'd like to download from the Current Version drop-down menu.

Click the three dots and choose Download project file.

The project's source file is downloaded to the Downloads folder on your computer.

If you need turn-key eLearning development in Storyline, Camtasia, or Captivate, consider IconLogic. If you need training, we've got you covered with our virtual instructor-led classes.

April 25, 2023

Articulate Storyline 360: Background Audio Now Supported

Earlier this month, Articulate released an update to Storyline 360 (build 3.74.30180.0) that allows you to include background audio in your published eLearning project.

To add background audio to a Storyline project:

Ensure you have the latest update. (To get the latest Storyline update, start Articulate 360. If there's an update available for any of the tools that make up the Articulate 360 suite, you'll be alerted via a drop-down menu to the right of the application name.)
Open a Storyline project and open a slide.
Go to the Insert tab on the Storyline ribbon and click the Audio drop-down arrow.
Hover over Background Audio and choose Create Playlist to open the Background Playlist window.
Click the Add Audio icon (the plus sign) and select Audio from File or Media Library to upload your audio. (Note: You can import the following audio formats into Storyline: AAC, AIF, AIFF, M4A, MP3, OGG, WAV, and WMA.)

Your playlist can contain as many audio files as you like. From the Playlist Settings area, it's ideal to fade the music in and out. From the Slide-Related Settings area, lowering the background audio if there's competing audio added to an individual slide is also a great idea. You'll need to experiment with the exact percentage for lowering the audio. In my experience, the default 50% setting isn't always enough. To avoid distractions, I've found that lowering the background audio by 80% or more works best.

If you need to remove audio from the playlist, select the audio from the list of tracks and click the Delete button (the trash icon).

Looking for Storyline training, development support, or mentoring? We've got you covered with vILT classes and one-on-one support.

February 8, 2023September 25, 2025

Articulate Storyline 360: Indexing Scenes

When I teach my vILT Articulate Storyline 360 classes, we immediately tackle scene creation. As the project grows and more scenes are added, students quickly realize that the scene numbers can get out of numeric order. For instance, scene 6 might end up becoming the starting scene and being listed first in Story View. Scene 4 might be the next scene, followed by scenes 3, 5, 1, and 2.

In the example below, notice that the second scene is numbered 5, and the third scene is numbered 4.

Screenshot of Storyline 360 interface displaying an organized scene structure with numbered scenes and sub-scenes.

I’ve never been bothered by scenes that are out of numeric order. However, this erratic numbering scheme might bother some Storyline developers. If so, the Index tool allows you to quickly renumber scenes.

In the image below, I’ve selected the fifth scene.

A screenshot of Articulate Storyline displaying a scene index with scenes numbered 5, 4, 3, and 2, showing thumbnails and connections between them.

I want the selected scene to be treated as the second scene by Storyline and assigned the number 2.

On the Home tab of the Ribbon, Scenes group, I clicked the Index tool drop-down menu and selected 2.

Screenshot of the Articulate Storyline 360 Ribbon menu highlighting the Index tool in the Slides group with options to renumber scenes.

Remember, just before this, I selected the second scene. By choosing 2 from the Index menu, I’m telling Storyline to change scene number 5 to scene number 2.

Here is the reindexed Story View. Reindexing does not negatively affect any slide-to-slide jumps compared to cutting and pasting scenes.

A visual representation of a project in Articulate Storyline showing scenes arranged in a branching format with scene numbers 2, 5, 4, and 3, highlighting how scenes can be renumbered.

Using the same approach, I quickly re-indexed the remaining scenes.

Storyline's Story View showing reindexed scenes with numbers 2 to 5, including 'Quiz,' 'Meerkats,' 'Aviary,' and 'Big Cats' with respective sub-scenes.

Check out this short video to see the Index feature in action.

May 19, 2020

eLEARNING DEVELOPMENT: Dude, Watch Your Aspect… Ratio!

When creating eLearning in TechSmith Camtasia, Adobe Captivate, or Articulate Storyline, one critical consideration is the physical width and height of your project (also known as the canvas size).

The size of the project is measured in pixels and if you don't get this right from the start, changing your mind later could lead to some unintended consequences. (Objects being resized out of proportion is one of the biggest concerns.)

When I teach any of my eLearning courses, I encourage learners to consider their end-users when determining the size of the canvas. These days, most users access eLearning content on anything from a desktop computer to laptops to mobile devices such as tablets and smartphones.

In my experience, most devices used to view eLearning are shaped more like rectangles than squares. For that reason, I think the eLearning canvas should be set up to use a 16:9 aspect ratio as opposed to 4:3.

The aspect ratio of an eLearning canvas designed to be viewed on its side, or in landscape mode, is the ratio of its longer side to its shorter side. If you go with a 4:3 aspect ratio (4 pixels across for every 3 pixels in height), you're working with a shape that is tending toward a square. If you go with 16:9 (16 pixels across for every 9 high), the shape is very much a rectangle.

Once you decide on the shape of your canvas (again, 16:9 is a strong rectangle shape), the exact size you use depends on your design and/or the needs of your users. Both 1024×576 and 1280×720 are 16:9 ratios. (Here's a handy list of 16:9 aspect ratios.)

So how do you ensure your aspect ratio is a 16:9 aspect ratio as opposed to 4:3. Read on!

Because eLearning often begins in Microsoft PowerPoint, let's start there. Go to the Design tab on the Ribbon and, from the Customize group, change the Slide Size to Widescreen (16:9).

In TechSmith Camtasia, click the drop-down menu just above the Canvas and choose Project Settings. From the Canvas Dimensions drop-down menu, choose a size from the Widescreen group. All of the sizes in this group are set to an aspect ratio of 16:9.

In Articulate Storyline, the default aspect ratio for new projects is 4:3. Go to the Design tab on the Ribbon and, from the Setup group, click Story Size.

From the Story Size drop-down menu, choose 720:405 (16:9) and then change the Width and Height as needed. Select Lock aspect ratio to ensure you're maintaining a 16:9 aspect ratio as you change the size.

In Adobe Captivate, when creating new projects, select Blank Project and then, from the Canvas drop-down menu, choose an appropriate 16:9 aspect ratio. If you need to change the size of an existing project, choose Modify > Rescale Project and change the Width and Height as appropriate.

***

Looking for training, consulting, mentoring, or development on all things eLearning? We've got you covered. Give us a call at 877.754.2662. You can learn more about our eLearning classes on the IconLogic website.

November 1, 2019

ARTICULATE STORYLINE 360: Slides Numbers and Percentage Completion Rates

We do a ton of eLearning development in Storyline. A recent client asked if there was an easy way to add a percentage complete area on each slide so the learner quickly knew how much content remained to be viewed. Thanks to a fairly recent addition to Storyline 360, adding such a feature to a project is simple (it's also easy to add slide numbers).

If you'd like to follow along with me, create a new Storyline 360 project and insert 10 slides from the Content Library. (I went with the Affinity template but you can use any of the templates.) Each of the slides in my sample project are represented in the menu shown in the image below (at the left).

To add the slide numbers and percentage completion, I went to the parent master slide (View > Slide Master), inserted a text box and typed the phrase: of . | You’ve completed of the lesson.

Still working on the slide master, and with my insertion point to the left of the word "of," I went to the Insert tab on the Ribbon, Text Group, and clicked the drop-down menu next to the Slide Number icon.

I selected More options and the dialog box shown below opened. From the Insert drop-down menu, I selected Slide number in menu.

I repeated this process two more times. On the second pass, I added Total slides in menu to the left of the period. On the third pass, I added Progress through menu (%) after the word "completed.".

The text box on my master slide looked like the image below.

When I previewed the scene, this was the result.

Because I added the text box to the parent master slide, the text appeared on every slide in the project. Alternatively, the number can be added to a text box on a layer (and use triggers to make the layer appear or disappear based on what the learner does throughout the lesson).

***

Looking for Storyline training, consulting, mentoring, or development? We've got you covered. Give us a call at 877.754.2662. We've got an awesome collection of live, online classes. You can learn more here.

June 7, 2019

ARTICULATE STORYLINE: Master Slides vs Layouts: What’s the Difference?

When it comes to working efficiently in Articulate Storyline, few things top the proper use of Slide Masters. When I teach my beginner Storyline class, students are always surprised to learn that Storyline supports masters and, even better, that master slides are so easy to use.

One of the more common misunderstandings when it comes to slide masters is the difference between a slide master and layout slides.

Consider the relationship between a parent and child. The parent might have one child or several. And while a child might look and behave very differently from the parent and his or her siblings, each child inherits all sorts of attributes from their parent. None of a child's attributes are passed on to the siblings, nor are any of a child's attributes passed up to the parent.

Think of a slide master as a single parent. The layouts are the children.

In the image below, I've created a new Storyline project and accessed Master View by choosing View > Slide Master. By default, there is one Slide Master (parent) in every new project and five Layouts (children).

The easiest and most visual way to show the relationship between a Slide Master and its layouts is by adding a shape to the Slide Master. In the image below, I've drawn a simple star on the Slide Master by choosing Insert > Shape.

Notice how the star automatically appears on the Slide Master and all of the child-layouts.

Next, I drew a circle on the first layout slide in the list (its default name is Title and Content).

Notice that the circle does not appear on any of the other layouts or the Slide Master.

Back in Story View, notice that my lone slide already has the star because, by default, all slides use the contents found on the Slide Master.

If I want to apply one of the master layouts to this slide, it's as simple as right-clicking and choosing Apply Layout.

Notice that slide instantly gets all of the objects added to the layout master.

You'll find all kinds of reasons to format and use both Slide Masters and layout masters. For instance, if you need an image or background color across all slides, change the appearance of the Slide Master. If you want some slides in certain scenes to have alternate colors or background images, use layout masters.

As you get more comfortable with masters, try right-clicking the Slide Master. Notice that you can insert new Slide Masters or layouts (as shown in the image at the right). Each time you create a new Slide Master you get a new family of slides (one parent and some children) giving you unlimited design/layout options you can leverage from slide to slide and throughout your scenes.

I've created a video demonstrating these concepts on the IconLogic YouTube channel.

Looking for Storyline training, development, or mentoring? We've got you covered with these live, instructor-led classes (some for as little as $49). We also offer private group training onsite at your facility or live, online.

March 7, 2018

New 1-Hour Live, Online Course: Microsoft PowerPoint to eLearning via Articulate Storyline, Adobe Captivate, TechSmith Camtasia, or Presenter

If you intend to create an eLearning course, it’s a good bet that you’re going to start the development process in Microsoft PowerPoint. However, PowerPoint is missing some key eLearning features to allow you to output finished eLearning content. For instance, PowerPoint cannot create software simulations or video demos. There is no way to add quizzes or learner interactions in PowerPoint. And, because there are no reporting features or provisions for SCORM or AICC, you cannot effectively integrate PowerPoint presentations with Learning Management Systems.

Instead of relying on PowerPoint alone for your eLearning content, you’ll need to take your finished presentations into an eLearning development tool such as Adobe Captivate, Articulate Storyline, or TechSmith Camtasia. While in those tools, you’ll add the necessary eLearning features and then publish your content. Alternately, you can rely on Presenter, a PowerPoint plug-in that works together with PowerPoint to accomplish many of the things you can do in Captivate, Camtasia, and Storyline.

But what happens to your beloved PowerPoint slides when they get incorporated into today’s eLearning tools? Do the animations still work? How about the hyperlinks? Does the voiceover audio you added to your PowerPoint slides still work when the slides are imported into your eLearning tool? Do the fonts look okay? If you or the subject matter expert updates the PowerPoint presentation outside of the eLearning tool, does the eLearning version update or do you have to re-import?

Attend this action-packed session and learn how PowerPoint works with the top eLearning tools of the day. You’ll learn the strengths and weaknesses of each eLearning tool via live demonstrations (there is no pre-recorded content). This is live, online training at its very best!

You’ll learn how to integrate PowerPoint with:

Adobe Captivate
Articulate Storyline
TechSmith Camtasia
Presenter

Learn more or sign up.

February 4, 2016

eLearning: When Should You Record Your Voiceover Audio?

by Kevin Siegel

Adding voiceover audio to eLearning enhances the learner experience. And before you spend thousands of dollars hiring voiceover talent to record your audio, you should know: your voice is fine (nobody likes their own voice so trust me on this, yours will do nicely). I've been creating eLearning for years (and years and years). I've found that the voiceover audio does not have to be highly produced to be effective. In fact, home-grown audio works fine provided the audio doesn't contain loud, annoying, distracting background noise, or the narrator has a very thick accent that hinders learner comprehension.

But when should you record your audio? If you're creating a software demonstration or interactive simulation, should the audio be recorded while you're recording the screen actions? Perhaps it's best to record the audio later (after the screen actions have been recorded)?

The answer to when it's best to record audio is… wait for it… it depends.

When I create video demos with Adobe Captivate, Articulate Storyline, or TechSmith Camtasia Studio, I tend to record my voice at the same time that I'm recording the screen. I find that if I try to record my audio after-the-fact (in the tool itself or in an external program), it's more difficult to synchronize my audio with what's happening in the video.

I find that my "off-the-cuff" video demos sound more natural when I record my voice during the recording process… more informal. You can listen to samples of my audio in videos I've posted to the IconLogic YouTube channel. The audio on my YouTube videos isn't perfect… there's some flubs here and there. But perfect audio wasn't my goal. I was trying to create quick video demos to share with fellow eLearning developers. There wasn't time to go back over the audio or the videos again and again to make things perfect. The videos I've posted to YouTube are known as "just-in-time" videos. In other words, since there isn't time to make them perfect, I record the video, do some minor edits, and just get them out there.

So what about interactive software simulations or soft-skills learning? With those kinds of eLearning, when should the audio be created? Since simulations or soft skills lessons are typically produced slide-by-slide (in Captivate, Storyline, PowerPoint, or Presenter), I think it's best to record or import the audio directly onto the slide once the slide is done. All of the eLearning tools will let you record audio on-the-fly… it's really easy to do.

On the other hand, easy doesn't necessarily translate to quality. Because none of the off-the-shelf eLearning development tools are great at recording and editing audio files (they'll do the job of course, but they're lacking a lot of essential audio editing options that you'll find in more robust audio software), consider recording your audio externally in tools such as Audacity, a free and really powerful.

So what's your audio workflow? What tools do you use for audio? Is there a particular microphone you use? (I've recently picked up a Blue Yeti… it's awesome!) Please feel free to share your thoughts via comments or email me directly at ksiegel@iconlogic.com.

***

Looking for training or help with Adobe Captivate? Check out these awesome live, online Captivate classes.

November 14, 2015

Articulate Storyline vs. Adobe Captivate

A recent LinkedIn post asked eLearning developers: which tool is best: Adobe Captivate or Articulate Storyline? As I read through the comments, I was struck by how many people insisted that Storyline was the better choice because it was easier to learn than Captivate because it was so much like Microsoft PowerPoint.

As someone who uses both Captivate and Storyline, I have to disagree with that recurring sentiment. Sure, Storyline seems to be more like PowerPoint (there's a similar Ribbon and toolset). But honestly, how many of you are PowerPoint experts? I bet you can make a traditional presentation in PowerPoint including text, bullets, and images, but do you really know how to use PowerPoint efficiently and to its potential? I would submit that the answer is no… unless you received proper PowerPoint training. Both Captivate and Storyline seem simple at first glance… just like PowerPoint. However, PowerPoint, Storyline, and Captivate are robust development tools and if you aren't trained, you'll quickly find yourself doing the "hunt and peck" shuffle as you learn on-the-fly… spending double (perhaps triple) the time necessary to perform simple tasks.

I'm a big fan of both Captivate and Storyline (and TechSmith Camtasia Studio too). I'm constantly asked which tool is best (typically this question comes from new eLearning developers who are under pressure to pick one tool for their corporate eLearning initiatives over another). People want to know the inherent strengths and weaknesses of each tool.

My answer? It depends mainly on two things: your budget to purchase an eLearning tool (are you a one-person shop buying a single license or are you part of a team requiring multiple licenses?); and the output you are trying to provide your learners.

Captivate costs around $1,000. If you don't want to shell out the cash up front, you can subscribe to Captivate for around $30 per month. Given that Adobe upgrades Captivate approximately once each year, and you get the upgrades for free as part of your subscription, subscribing is a pretty good deal. Storyline is far more expensive (I've seen it listed for upwards of $2,000 and there isn't a subscription plan).

When it comes to output, both Captivate and Storyline can publish SWF and HTML5 content. However, if you're required to publish interactive PDFs or create responsive eLearning, the choice has to be Captivate (Storyline does not currently support either output).

Here's an analogy for comparing Captivate against Storyline. Consider the Toyota Tundra to the Toyota Takoma. Both are trucks. Both are awesome. Both have similar appointments in the cabin (some of the appointments are identical and if you learn how to use a feature in one truck, you know how to use it in the other). The Tundra (Captivate) can tow a house; the Takoma (Storyline) can tow a boat. The Takoma is easier to park in a small garage; the Tundra… not so much.

Do you need to tow a house or just a boat? If just a boat, go ahead and get the boat-puller. However, once you've purchased the boat puller and then need to pull a house… yikes!

If you use both Captivate and Storyline, I'd love to read your comments about both tools below as comments.

And of course, no matter which tool you choose, we've got an awesome collection of training classes to support you.

August 4, 2015

Articulate Storyline: Adding Accessibility

by Kevin Siegel

You can use Storyline to create eLearning lessons that are accessible to learners who have visual, hearing, mobility, or other types of disabilities. If you publish Flash content (SWF), the content can be made compliant. However, HTML5 and Articulate Mobile Player output isn't currently compliant.

The World Wide Web Consortium (W3C) publishes the Web Content Accessibility Guidelines, a document that specifies what developers should do to their content to make it accessible. Today, many countries, including the United States, Australia, Canada, Japan, and countries in Europe, have adopted accessibility standards based on those developed by the W3C.

In the United States, the law that governs accessibility is commonly known as Section 508. Part of the Rehabilitation Act of 1973, Section 508 requires that federal agencies, and federally funded organizations such as colleges and universities, develop or use information technology that is accessible to people with disabilities.

Generally speaking, eLearning is considered accessible if it can be used by a learner who does not have to rely on a single sense or ability. Learners should be able to move through lessons using only a keyboard or a mouse. In addition, the lessons should include visual and auditory elements to support both hearing and visually impaired learners.

Your published Storyline lessons can be read by a screen reader. Screen readers are programs that use auditory feedback to read screen information to a learner. In addition, the screen reader acts as a mouse pointer, providing navigation via keyboard commands.

The most widely used screen readers are JAWS from Freedom Scientific, Window-Eyes from GW Micro, Dolphin Supernova by Dolphin, System Access from Serotek, and ZoomText Magnifier/Reader from AiSquared.

The following Storyline elements can be made accessible:

Images
Slide text
Slide names
Buttons
Playback controls (The function of each button is read by screen readers.)
Slide transcripts using the Notes tab
Question slides (Some Question slides are not considered accessible. Multiple choice and true/false are the easiest for a visually impaired learner to navigate.)

You can learn more about Section 508 by visiting www.section508.gov. And you can learn more about Storyline and Accessibility by visiting the Articulate website.

Here's how you can make a Storyline image accessible

Select an image and then, on the far right of the Ribbon's Format tab, click the Size drop-down menu to open the Size and Position dialog box open.

From the left of the dialog box, select Alt Text. In the Alternate text field, type some text and then click the Close button.

When an assistive device comes across an object with Alternative Text, the assistive device will read the text aloud for the learner. To hear the Alternative Text, the learner would first have to enable the accessibility features of their computer.

***

Looking for training on Articulate Storyline? We've got you covered with an awesome array of courses. Looking to learn all things eLearning? Check out these live, online eLearning mini-courses(including a 3-hour introduction to TechSmith Camtasia Studio).