eLearning: Add Some Character to Your Lessons

by Kevin Siegel Follow us on Twitter View our profile on LinkedIn View our videos on YouTube

Let's face it, some of the eLearning content you are required to create is a bit… shall we say, dry? A tad boring? A teeny bit heavy on the text and short on graphics?

One easy way to spruce up your eLearning content is to add characters (or guides). But where do you find quality images to use as guides? The good news is that both Articulate Storyline and Adobe Captivate offer some awesome, and most importantly, free Characters–out of the box.

Let's take a look at the Character features in both programs. While Characters have been around for several years in Captivate, and in both versions of Storyline, the images below are taken from the most recent versions of both programs, Captivate version 8; Storyline version 2.

Articulate Storyline 2

To insert a Character on a Storyline slide, open a slide and from the Insert tab on the Ribbon, click Character. You'll find two choices in the Character drop-down menu: Illustrated Character and Photographic Character.

 

In the image below, I've selected Illustrated Character, which opened the Characters dialog box. From here, you'll find multiple Characters, Expressions, and Poses.

I found the Expression options particularly cool… plenty from which to choose.

Shown below are Storyline's many poses. And if you look in the lower right of the dialog box, you'll even find three pose directions (Left, Front, Right).

And perhaps my favorite thing about Storyline's Characters is how easy it is to change the appearance of an inserted Character. In the Image below, notice that you can select a Character and totally change it to another character, change its Expression, Pose… even its Perspective. Simply awesome!

If you'd rather work with Photographic Characters, go back to the Character drop-down menu and choose Photographic Characters. As with the Illustrated Characters, you'll find multiple actors and poses.

Adobe Captivate 8

To insert a Character in Adobe Captivate, simply choose Media > Characters.

Similar to Storyline, Captivate's Characters dialog box presents you with several Categories, Characters, and Poses. (In the image below, I've selected a Character and Pose from the Business Category.)

If Captivate's Illustrated Characters work better for you, choose Illustrated from the Category drop-down menu and you'll be presented with four Illustrated Characters and various poses.

If you want to change the Character's pose in Captivate, you'll need to manually delete the Character from the slide and replace it with another (not as cool as Storyline's edit-on-the-fly technique, but perfectly functional).

Note: The Characters shown above aren't limited to Storyline and Captivate. You'll find many of the same Characters in Presenter.

 
Downloadable eLearning Characters

If you're not happy with the selection of characters that come with those programs, you'll find resources on the web offering thousands of eLearning characters. While you'll need to purchase those characters (typically in groups or packs), you are almost guaranteed to find the perfect character to fit within your scene. 

Two companies in particular jumped out when I went on an Internet search for characters: the eLearning Brothers and eLearning Art.

Between the two, the eLearning Brothers is likely the better-known company (orange anyone?). They call their Characters "cutout people," and they've got thousands of them. 

Over on the eLearning Art website, characters are referred to as "people cutout images." And like the eLearning Brothers, there are plenty from which to choose.

Another quick Internet search took me to eLearning.net where I found several free characters.

If you'd prefer stock photography for your eLearning projects, the eLearning Coach has compiled a handy list of resources. 

Lastly, check out AJ's article on free zombie characters… perfect for the season. 

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Looking for instructor-led training on Adobe Captivate? Check out our live, online, instructor-led Captivate classes. If Articulate Storyline is more your style, we've got you covered there too. 

Adobe Captivate 8: Custom Theme Colors

by Anita Horsley View our profile on LinkedIn Follow us on Twitter
 
When working in Adobe Captivate, it's possible that you will need to use colors that match your corporate brand. In that event, you'll be happy to learn that Captivate 8 allows you to easily create custom Theme colors. And once you've created your Theme colors, you can apply those colors to just about any slide object or learner interaction.

The first step to creating custom Theme colors is to apply a Theme to a project. To do that, click Themes on the toolbar and select any of the available Themes (Captivate provides several Themes out of the box).

Each Theme comes with a collection of Theme colors. You can use those colors as is or customize them. To access the Theme's colors, click Themes and then click Theme Colors.

Adobe Captivate: Access Theme Colors 

Scroll through the list of colors and select any one of the Themes you like.

Adobe Captivate: List of Theme Colors 
To customize the Theme colors, click the Customize button.
Adobe Captivate: Customize Theme Color Button

Click the title of the current color theme and type your own theme name.

Adobe Captivate: Changing the title of a Color Theme 

Click the color swatches to replace the existing colors with your own. (Note: If your company does not have a style guide and you're looking for some guidance when it comes to selecting Theme colors, you may consider using your website colors. You can use the eye dropper tool to match the colors used on your website.)

Adobe Captivate: Eyedropper tool. 

As mentioned earlier, you can apply your custom Theme colors to just about any selected Captivate object. For instance, if you insert a Smart Shape, the Fill area on the Properties Inspector will include your custom Theme colors.

Adobe Captivate: Theme Colors
You can use customized Theme colors on Interactions. There will be a Theme Style option at the right of the Interaction. If you click Custom, you'll have access to Theme colors.

Adobe Captivate: Access Theme Colors via an Interaction
Adobe Captivate:  Theme Colors    

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Looking for instructor-led training on Adobe Captivate? Check out our live, online, instructor-led Captivate classes.

Adobe Captivate Keyboard Shortcuts

If you've spent any amount of time at all using Adobe Captivate, it's a good bet that you've used some of the more basic keyboard shortcuts (copy/paste, save, etc). But check out the image below for some keyboard shortcuts you might not have known existed. (Feel free to right-click the image and save it to your computer for future use.)

Captivate-keyboard-shortcuts-iconlogic

Looking for Captivate training? Check out our online classes.

Free Captivate 8 Update Now Available

Adobe has announced a free update to its popular Adobe Captivate 8 software. The update fixes several bugs and includes some nice enhancements.

To get the update, choose Help > Updates from within the Captivate program. Once the update is installed, your new Captivate version will be 8.0.1.242.

Here's a partial list of what's new in the update:

  • Responsive drag-and-drop interactions
  • Google Maps enabled geo-location support
  • Native app publisher
  • Custom shapes and lines are now supported in responsive projects
  • Streaming video support through embedded code in Web objects
  • Success/Failure/Hint captions in quiz questions can now be replaced with smart shapes
  • Swatches integration in color palette
  • Symmetrical shapes
  • The EXE publish option is back

More information.

eLearning: Adding Videos to eLearning… The Results

by Kevin Siegel Follow us on Twitter View our profile on LinkedIn View our videos on YouTube
 
Last week's poll about how eLearning developers work with the storage demands of video in eLearning garnered several responses. Here are the results:
Which eLearning development tool do you use the most?

  • Adobe Captivate
  • Adobe Presenter
  • Articulate Storyline
  • Articulate Presenter
  • TechSmith Camtasia Studio
  • Other (please specify)

While many developers use two or more of the tools listed above, the majority of respondents use Adobe Captivate the most (56%). Second was Camtasia Studio (24%) followed by Articulate Storyline (16%).

When adding video to your project, which option are you using?

  • Video stored on your computer or network
  • Your corporate media server (or a server you created on your own)
  • A media service
  • Other (please specify)

Most developers (54%) store the videos on their computer or server. Media service placed second (38%).  

If you set up your own media server, tell us your story. Specifically, what hardware and software did you use? What did it cost to set up?

Top comments about this question: "Previously attempted to do this with Adobe's Flash Media Server but it was too complicated and expensive. Did Windows Media Streaming as it came with Windows Server years ago. Generally due to cost, I have customer setup private Vimeo account and stream from there. We're getting a beefy streaming service setup (Kaltura)."

"We have a central server for our L&D team, run by operations."

"IT set-up MediaMill for us… and we set-up YouTube channels."

If you're using a media service, which one are you using?

Top responses:

Respondents were able to select any or all of the options above. Most selected the first two (creating or including videos feature themselves/talking head or video of industry-related tasks). Plenty of people also said that they use video of a demo already created in an eLearning authoring tool.

Adobe Captivate: Adding Videos to eLearning

by Kevin Siegel Follow us on Twitter View our profile on LinkedIn View our videos on YouTube

You can add several types of video into a Captivate project, including AVI, MOV, and Flash Video (FLV or F4V). To insert a video, open or create a Captivate project and then choose Video > Insert Video to open the Insert Video dialog box. 

Adobe Captivate: Insert Video dialog box.

You have two choices when inserting video: Event Video (typically video that is expected to play on only one slide) or Multi-Slide Synchronized Video (video that is expected to play across multiple slides). Most developers elect to use Event Video since videos that are confined to a single slide are easier to control.

After you've made a decision between Event Video or Multi-Slide Synchronized Video, the next big decision is to load the video from a file that is already on your computer (by selecting On your Computer), or link to the video that is stored on a server (by selecting Already deployed to a web server, Adobe Media Streaming Service, or Flash Media Server).

If you choose On your Computer (which most developers do), you simply Browse to the video that's on your computer or network drive, open it, and the video will be inserted onto the slide. From there, you use the Properties Inspector to set the video's timing and other attributes. It's a clean process with one major drawback: when you publish an eLearning lesson containing video, the resulting output could be quite large. And large lessons take longer to open and view over the Internet than smaller lessons that don't contain video.

Instead of embedding the video in a Captivate project, you lower the size of the project and decrease load times for learners accessing your published content by linking to the videos that are stored on a server.

If you have a web server, you can upload the videos to the server in advance and simply copy/paste the URL to the video into the URL field. Your corporate IT can set you up with a web server or, if you're up to the challenge, you can create your own web server using free media server software.

If you don't have a web server, your server cannot handle large amounts of traffic, or you simply don't want to create your own server, a media service could be the way to go. Generally speaking, media services are servers available in the cloud that house your videos for you. When a learner watches your eLearning content and comes across a video you've added to a slide, the video is streamed from the media server to your learner. There are several pay-as-you-go companies/websites that provide media servers including Adobe Media Streaming ServiceWowzaSubsonic, and Plex.

I'd love to get feedback from you about this topic. I've created a quick poll that asks how you're using video in eLearning and, just as important, where you're storing the videos. You can take the poll here.

See also: Adobe Media Server 5 With Kevin Towes and a review on five of the top-selling media servers.

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Looking for instructor-led training on Adobe Captivate? Check out our live, online, instructor-led Captivate classes.

Adobe Captivate 8: Watch for Large Cache Folders

I've written about Captivate's Cache folder in the past. In case you aren't familiar with it, a cached version of your project is created in the Cache folder every time you save your Captivate project. The cached projects can make the process of opening, saving and working on a project faster than what one experienced with older versions of Captivate. However, with Captivate 8, developers are complaining about the increased size of the Cache folder.

Those folks aren't imagining things. It looks like Captivate is creating more folders of each project than before. Adobe is aware of the problem and you can expect an update to Captivate that will fix the issue. In the meantime, you should manually backup your projects (to an external drive) and clear the Cache folder at least once a month (by clicking the Clear Cache button).

Adobe Captivate: Clear Cache button

eLearning: Adobe Captivate and Microsoft PowerPoint

by Kevin Siegel Follow us on Twitter View our profile on LinkedIn View our videos on YouTube

What came first, the chicken or the egg? Wait… before answering that, let's rework that classic question with this: what comes first, the eLearning or the PowerPoint presentation?

When developing eLearning, the content is often created in Microsoft PowerPoint first. I'm not going to get into what it takes to create visually compelling PowerPoint presentations (we have a mini course for that). Instead, I'm going to show you how to take existing PowerPoint content and quickly re-purpose it for eLearning.

Earlier this year I wrote an article teaching you how to take PowerPoint content and create eLearning using either TechSmith Camtasia Studio or Adobe Presenter. Over the next two weeks, I'm going to show you how to use your PowerPoint content in Adobe Captivate and Articulate Storyline.

Adobe Captivate and PowerPoint

You can import PowerPoint slides into an existing Captivate project or create a new project that uses the PowerPoint slides. During the import process, Captivate includes the ability to create a link between a Captivate project and PowerPoint presentation. Using this workflow, any changes made to the original PowerPoint presentation can be reflected in the Captivate project.
 
Note: Microsoft PowerPoint must be installed on your computer before you can import PowerPoint presentations into Captivate. Also, the ability to import PowerPoint presentations isn't new. In fact, Captivate has supported PowerPoint imports for years. If you're using a legacy version of Captivate (even version 4 and 5), the steps below will work for you just fine.

To create a new project from a PowerPoint presentation, choose File > New Project > Project From MS PowerPoint and open the PowerPoint presentation. 

The Convert PowerPoint Presentations dialog box opens, offering a few controls over how the presentation is imported.

Adobe Captivate: Advanced Slide Options. 

The On mouse click option adds a click box to each Captivate slide. The other available option, Automatically, results in Captivate slides that, when viewed by a learner, automatically move from slide to slide every three seconds. At the lower right of the dialog box, there are options for High Fidelity and Linked.

Adobe Captivate: High Fidelity and Linked options. 

During a standard import process, PowerPoint pptx presentations are first converted to the ppt format and then converted to SWF. If you select High Fidelity, the import process takes native pptx files directly to Captivate SWF (the ppt conversion is skipped). This option, which is available only in Captivate for Windows, results in the best-looking content in Captivate, but it takes much longer to complete the import process. 

 
The Linked option creates a link between the PowerPoint presentation and the new Captivate project. The link allows you to open the PowerPoint presentation from within Captivate. Additionally, any changes made externally to the PowerPoint presentation can be reflected in the Captivate project with a few mouse clicks. 
 
After the PowerPoint slides are imported into Captivate, you can add Captivate objects such as captions, highlight boxes, or animations. 
 
Adobe Captivate: Imported PowerPoint Presentation
 
If you need to edit the PowerPoint slides, choose Edit > Edit with Microsoft PowerPoint > Edit Presentation. The Presentation will open in a window that can best be described as a union between Captivate and PowerPoint. If you've used PowerPoint before, you will recognize the familiar PowerPoint interface. 

There are two buttons you wouldn't normally see if you opened the presentation directly in PowerPoint: the Save and Cancel buttons at the upper left of the window. Once you have edited the PowerPoint slides, click the Save button and the changes will appear in the Captivate project.

Adobe Captivate: Save and Cancel

If the PowerPoint presentation has been edited outside of Captivate, (perhaps your subject matter expert is adding or removing content from the presentation) you can still get the changes. Choose Window > Library. On the Library, notice that there is a Status column.

A red button will indicate that the PowerPoint slides within the Captivate project are no longer synchronized with the PowerPoint presentation. A simple click on the red button will update the Captivate slides.

Adobe Captivate: Not in synch with source.  

Next week: Articulate Storyline and PowerPoint.

 

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Looking for instructor-led training on Adobe Captivate? Check out our live, online, instructor-led Captivate classes.

Adobe Captivate: Rescale Imported or Pasted Slides

by Kevin Siegel Follow us on Twitter View our profile on LinkedIn View our videos on YouTube

If you have created a Captivate project and need to reuse a slide in another project, all you need to do is right-click the slide on the Filmstrip, choose the Copy menu item, switch to another (or new) Captivate project, and paste.

Copying slides between projects gets a bit complicated if the two projects are not the same size. For instance, the original project size is 1024×768. The other project is 825×675. When copying and pasting the slides between projects, larger slides pasted into smaller projects will likely get cropped; smaller slides pasted into larger projects will "float" on the larger slide.

There is an easy way to ensure that slides rescale when pasted between projects. First, open the project that will receive the pasted slide. Open Captivate's Preferences dialog box (Windows users, choose Edit > Preferences; Mac users, choose Adobe Captivate > Preferences). From the list of Categories at the left of the dialog box, choose General Settings. Select Rescale Imported/Pasted Slide (the option is deselected by default) and then click the OK button.

Adobe Captivate: Rescale Imported/Pasted Slide

With Rescale Imported/Pasted Slide selected, the slide you copied will rescale to fit the proportions of the active project after you paste. Keep in mind that if the two projects are not proportional to each other, copying and pasting slides between projects will likely yield poor results. For instance, if there are graphics on a copied slide that was sized to 2000×900 and you paste it into a project that is 700×500, the images will scale way out of proportion. When possible, copy and paste slides between proportionally-sized projects (for instance, copying a slide in a project that is 1024×768 into a project that is 800×600 would work well).
 
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Looking for instructor-led training on Adobe Captivate? Check out our live, online, instructor-led Captivate classes.