eLearning: Adding Videos to eLearning… The Results

by Kevin Siegel Follow us on Twitter View our profile on LinkedIn View our videos on YouTube
 
Last week's poll about how eLearning developers work with the storage demands of video in eLearning garnered several responses. Here are the results:
Which eLearning development tool do you use the most?

  • Adobe Captivate
  • Adobe Presenter
  • Articulate Storyline
  • Articulate Presenter
  • TechSmith Camtasia Studio
  • Other (please specify)

While many developers use two or more of the tools listed above, the majority of respondents use Adobe Captivate the most (56%). Second was Camtasia Studio (24%) followed by Articulate Storyline (16%).

When adding video to your project, which option are you using?

  • Video stored on your computer or network
  • Your corporate media server (or a server you created on your own)
  • A media service
  • Other (please specify)

Most developers (54%) store the videos on their computer or server. Media service placed second (38%).  

If you set up your own media server, tell us your story. Specifically, what hardware and software did you use? What did it cost to set up?

Top comments about this question: "Previously attempted to do this with Adobe's Flash Media Server but it was too complicated and expensive. Did Windows Media Streaming as it came with Windows Server years ago. Generally due to cost, I have customer setup private Vimeo account and stream from there. We're getting a beefy streaming service setup (Kaltura)."

"We have a central server for our L&D team, run by operations."

"IT set-up MediaMill for us… and we set-up YouTube channels."

If you're using a media service, which one are you using?

Top responses:

Respondents were able to select any or all of the options above. Most selected the first two (creating or including videos feature themselves/talking head or video of industry-related tasks). Plenty of people also said that they use video of a demo already created in an eLearning authoring tool.

Articulate Storyline: Insert Unused Screen Recordings

by Kevin Siegel Follow us on Twitter View our profile on LinkedIn View our videos on YouTube

Recording screen actions with Articulate Storyline couldn't be much easier… all you need to do is click Record screen on the Storyline Welcome screen and off you go.

Articulate Storyline: Record screen

During the recording process, Storyline records your screen actions using three different modes: View, Try, and Test. Once you have finished recording, the Insert as dialog box opens and, if you select Step-by-step slides, you can choose to insert any of the three modes into your project.

Articulate Storyline: Insert as Step-by-step slides

But what happens to the two unused modes? And what if you change your mind about the mode you used and instead want to use one of the other modes? At first glance, the unused modes are thrown away. If you want to use a different mode, it seems like you'll need to re-record. But that wouldn't be much fun, would it?

You'll be happy to learn that Storyline keeps each of the modes hidden away in the project and you can insert them into the project whenever you want.

From the main toolbar, click the Record Screen tool to display the mode you're currently using.

Articulate Storyline: Adding another mode

Click the thumbnail of the inserted mode and the Insert as dialog box opens.

Articulate Storyline: Three modes

Select one of the other modes from the Step-by-step slides drop-down menu and click the Insert button. The slides will be added to the project as a new scene.

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Looking for instructor-led training on Articulate Storyline? Check out our live, online, instructor-led Storyline classes. We've also just rolled up three new mini-courses. Check them out here.

eLearning: Articulate Storyline and Microsoft PowerPoint

by Kevin Siegel Follow us on Twitter View our profile on LinkedIn View our videos on YouTube

If Microsoft PowerPoint is your starting point for developing eLearning content, you can reuse that content in any of the top eLearning development tools including Adobe PresenterAdobe Captivate, and TechSmith Camtasia Studio.

This week I'm going to show you how to use Articulate Storyline and PowerPoint to jump start the eLearning development process.

You can either create a new Storyline project using a PowerPoint presentation or import PowerPoint content into an existing Storyline project. In the image below, notice that there is an Import PowerPoint menu item on Storyline's Welcome screen.

Articulate Storyline: Import PowerPoint

After clicking Import PowerPoint and opening the PowerPoint presentation, the Import Slides dialog box opens. You can select all of the PowerPoint slides or pick and choose. Once you've selected the slide(s) you want, click the Import button.

Articulate Storyline: Import PowerPoint dialog box.

The PowerPoint slides are imported into the Storyline project as Storyline slides and you'll end up in Story View.

Articulate Storyline: PowerPoint Slides in Story View

Unlike Camtasia (where the presentation becomes one, uneditable video), or Captivate (where each slide is converted to an uneditable video), opening a Storyline slide reveals an interesting possibility: the original PowerPoint slide objects can be manipulated. For instance, in the image below, the PowerPoint text box says "To continually develop…"

Articulate Storyline: Content from PowerPoint before editing.

Without leaving Storyline, I was able to edit the text in the image below to "To usually develop…"

Articulate Storyline: Content from PowerPoint after editing

The ability to edit the PowerPoint content directly in Storyline is awesome. However, there is no link between Storyline and the original PowerPoint presentation. If your subject matter expert is still making changes to the original PowerPoint presentation, you won't see those changes in Storyline (moreover, you'll have to make those changes in Storyline yourself). If the PowerPoint presentation is a moving target, you might want to wait until all of the PowerPoint edits are final prior to importing the presentation into Storyline. As I showed you last week, a Captivate project and original PowerPoint presentation can be linked. If the PowerPoint presentation is updated, you can easily get those updates to appear in Captivate. You might want to keep this fundamental difference between Captivate and Storyline in mind when choosing between the two development tools.

According to Articulate Support, here are some other limitations you should keep in mind when importing PowerPoint content:
  • Imported text may not look the same way it does in PowerPoint. You may find some variations in font size, line spacing, alignment, colors, or bullets.
  • Presentation size: If your PowerPoint presentation is a different size than your Storyline project, you may need to make adjustments to the size and placement of objects after importing them. Or, you can change your story size to match your PowerPoint presentation before importing.
  • Embedded fonts: Storyline doesn't support embedded fonts from PowerPoint. If a font used in the PowerPoint presentation isn't installed on your computer, Storyline will apply the default Articulate font to the imported text.
  • Animations and slide transitions: PowerPoint entrance and exit animations are supported in Storyline and will be imported–though some will be converted to Fade animations. Similarly, some PowerPoint slide transitions are supported in Storyline, while others get converted to Fade transitions. Emphasis animations and motion paths aren't supported and won't be imported into Storyline.
  • SmartArt Graphics will be imported as images.
  • Tables will be imported as images.
  • Equations will be imported as images.
  • Slide numbers won't be imported into Storyline.
  • 3-D rotation: Objects with 3-D rotation will be imported as images without 3-D rotation.
  • GIF images: Animated GIFs will be imported as static images.
  • Line thicknesses: Border and line widths may appear slightly different in Storyline.
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Looking for instructor-led training on Articulate Storyline? Check out our live, online, instructor-led Storyline classes.

eLearning: Adobe Captivate and Microsoft PowerPoint

by Kevin Siegel Follow us on Twitter View our profile on LinkedIn View our videos on YouTube

What came first, the chicken or the egg? Wait… before answering that, let's rework that classic question with this: what comes first, the eLearning or the PowerPoint presentation?

When developing eLearning, the content is often created in Microsoft PowerPoint first. I'm not going to get into what it takes to create visually compelling PowerPoint presentations (we have a mini course for that). Instead, I'm going to show you how to take existing PowerPoint content and quickly re-purpose it for eLearning.

Earlier this year I wrote an article teaching you how to take PowerPoint content and create eLearning using either TechSmith Camtasia Studio or Adobe Presenter. Over the next two weeks, I'm going to show you how to use your PowerPoint content in Adobe Captivate and Articulate Storyline.

Adobe Captivate and PowerPoint

You can import PowerPoint slides into an existing Captivate project or create a new project that uses the PowerPoint slides. During the import process, Captivate includes the ability to create a link between a Captivate project and PowerPoint presentation. Using this workflow, any changes made to the original PowerPoint presentation can be reflected in the Captivate project.
 
Note: Microsoft PowerPoint must be installed on your computer before you can import PowerPoint presentations into Captivate. Also, the ability to import PowerPoint presentations isn't new. In fact, Captivate has supported PowerPoint imports for years. If you're using a legacy version of Captivate (even version 4 and 5), the steps below will work for you just fine.

To create a new project from a PowerPoint presentation, choose File > New Project > Project From MS PowerPoint and open the PowerPoint presentation. 

The Convert PowerPoint Presentations dialog box opens, offering a few controls over how the presentation is imported.

Adobe Captivate: Advanced Slide Options. 

The On mouse click option adds a click box to each Captivate slide. The other available option, Automatically, results in Captivate slides that, when viewed by a learner, automatically move from slide to slide every three seconds. At the lower right of the dialog box, there are options for High Fidelity and Linked.

Adobe Captivate: High Fidelity and Linked options. 

During a standard import process, PowerPoint pptx presentations are first converted to the ppt format and then converted to SWF. If you select High Fidelity, the import process takes native pptx files directly to Captivate SWF (the ppt conversion is skipped). This option, which is available only in Captivate for Windows, results in the best-looking content in Captivate, but it takes much longer to complete the import process. 

 
The Linked option creates a link between the PowerPoint presentation and the new Captivate project. The link allows you to open the PowerPoint presentation from within Captivate. Additionally, any changes made externally to the PowerPoint presentation can be reflected in the Captivate project with a few mouse clicks. 
 
After the PowerPoint slides are imported into Captivate, you can add Captivate objects such as captions, highlight boxes, or animations. 
 
Adobe Captivate: Imported PowerPoint Presentation
 
If you need to edit the PowerPoint slides, choose Edit > Edit with Microsoft PowerPoint > Edit Presentation. The Presentation will open in a window that can best be described as a union between Captivate and PowerPoint. If you've used PowerPoint before, you will recognize the familiar PowerPoint interface. 

There are two buttons you wouldn't normally see if you opened the presentation directly in PowerPoint: the Save and Cancel buttons at the upper left of the window. Once you have edited the PowerPoint slides, click the Save button and the changes will appear in the Captivate project.

Adobe Captivate: Save and Cancel

If the PowerPoint presentation has been edited outside of Captivate, (perhaps your subject matter expert is adding or removing content from the presentation) you can still get the changes. Choose Window > Library. On the Library, notice that there is a Status column.

A red button will indicate that the PowerPoint slides within the Captivate project are no longer synchronized with the PowerPoint presentation. A simple click on the red button will update the Captivate slides.

Adobe Captivate: Not in synch with source.  

Next week: Articulate Storyline and PowerPoint.

 

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Looking for instructor-led training on Adobe Captivate? Check out our live, online, instructor-led Captivate classes.

eLearning & Training: How Long is Too Long?

by Kevin Siegel Follow us on Twitter View our profile on LinkedIn View our videos on YouTube

You can create the best-looking, most well-written eLearning lesson anyone has ever seen. But for the lesson to be effective, one of the most important things to keep in mind is that more does not mean better. If your lesson plays too long, you run the risk of losing the attention span of your learner and lowering the effectiveness of the lesson in general.

So how long is too long? The answer is directly tied to the average attention span of an adult learner. According to Joan Middendorf and Alan Kalish, Indiana University, "Adult learners can keep tuned in to a lecture for no more than 15 to 20 minutes at a time."

In their excellent article, The 'Change-Up' in Lectures, Middendorf and Kalish found that after three to five minutes of 'settling down' at the start of class, a lapse of attention usually occurred 10 to 18 minutes later. As the lecture proceeded the attention span became shorter and often fell to three or four minutes towards the end of a standard lecture.

I have been teaching classes for nearly 30 years (both online and in-person). Keeping my students engaged (and awake) has always been a top concern. Here's one final quote from the Middendorf and Kalish article (and it's something to which any trainer can relate). One of their colleagues attended a class and observed the following: 

"I sat in the back of the classroom, observing and taking careful notes as usual. The class had started at one o'clock. The student sitting in front of me took copious notes until 1:20. Then he just nodded off. The student sat motionless, with eyes shut for about a minute and a half, pen still poised. Then he awoke and continued his rapid note-taking as if he hadn't missed a beat."

In the 1800s, people had very good attention spans. In her article, Keeping Pace with Today's Quick BrainsKathie F. Nunley cited the Lincoln-Douglas debates which were literally read from paper and lasted for hours. Nunley said that "people stayed, listened, and paid attention."

Back in the Lincoln-Douglas days, there was less competition for the attention span of the debate attendees. But what about today? Why are attention spans getting shorter? More likely than not the culprit is the distractions and experiences of modern daily life.

"Today's mind, young or old, is continuously bombarded with new and novel experiences. Rather than novel opportunities every few days or weeks, we now have novelty presented in micro-seconds," said Nunley.

eLearning and the Common Goldfish

So eLearning lessons can last anywhere between 15 and 20 minutes and still be effective, yes? Ummm, no. The 15-20 minute range was for an in-person classroom with a live trainer. The times are just a bit different when it comes to asynchronous eLearning lessons that will be accessed over the Internet. 

According to the article Turning into Digital Goldfish, "The addictive nature of web browsing can leave you with an attention span of a goldfish."

Granted, a learner accessing your eLearning lesson will have a greater attention span than a typical web surfer–or even a goldfish. However, in my experience developing eLearning, I put the attention span of an adult learner at 15-20 seconds per slide or scene. If the slide/scene plays any longer, your learner will begin to fog out.

I know what you're thinking: 15-20 seconds is not enough time to teach anything. If your slide contains some voiceover audio, a text caption or two, and an interactive object controlling navigation (such as a button or click box), 15-20 seconds is perfect. Your student will have enough time to understand and absorb the content before moving on to the next slide.

I encourage students who attend my eLearning classes to try to chunk a one-hour eLearning course into several short eLearning lessons. That would translate into 12 Captivate eLearning lessons (if you use the 5 minute-per-lesson timing) for the 60-minute course.

What do you think? Is 3-5 minutes the right amount of timing for an eLearning module? I'd love to see your opinion as comments below.

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Looking for instructor-led training on the top eLearning tools? We offer live, online training on Adobe Captivate, Articulate Storyline, Adobe Presenter, and TechSmith Camtasia Studio.We can also bring the same great training onsite to your facility. Interested? Contact us for details.

eLearning: Is Right-Clicking Right?

by Kevin Siegel Follow us on Twitter View our profile on LinkedIn View our videos on YouTube

Most computer programs offer multiple ways to accomplish any one task. For instance, in Microsoft Word you can make a selected word bold using a menu, a toolbar button, pressing a keyboard shortcut, or by right-clicking the text.

If you're responsible for creating a software simulation that teaches a learner how to make Word text bold, which of the commands are you going to simulate? While you could simulate multiple options, I'd encourage you to focus on just one (adding multiple options is going to take you too long to produce). Personally, I'd simulate the menu option or the toolbar button. However, many people love right-clicking, and I'm betting you'd love to add that option to your eLearning lesson.
 
You'll be happy to learn that both Adobe Captivate and Articulate Storyline allow you to easily add right-click functionality to software simulations. If you're using Captivate, show the Properties of a Click Box, and, on the Options tab, select the Right-click check box.
 
Adobe Captivate: Adding a right-click to a click box.
 
If you're using Storyline, select an object and, on the Triggers panel, create a new Trigger. From the When drop-down menu, choose User right clicks from the list of click events.
 
Articulate Storyline: Adding a right-click Trigger
 
While adding a right-click to your eLearning lesson is easy, I'd like to offer a few things to think about before you move forward. First, the Captivate and Storyline forums are littered with frantic posts from developers who cannot get the right-click functionality to work. Developers report that the right-click feature works when the lesson is previewed, but doesn't work when published. It turns out that the right-click feature doesn't usually work when the published lesson is tested locally but is fine when posted and tested via a web server or Learning Management System.
 
When accessed by your learners, there are instances when the right-click feature simply will not work, or it will be difficult to use. For instance, if you're a Captivate developer you can publish a lesson as a PDF. When the PDF is opened in Adobe Reader or Acrobat, the software captures the right-click and it won't work as you intended when you added it to the simulation.
 
How about an eLearning lesson that's opened by a Macintosh? While some Mac users will have a mouse that can handle a right-click, others do not support right-clicking at all. (As an alternative to using the mouse to right-click, Mac users can get a right-click menu to appear by pressing [control] when clicking. Nevertheless, some Mac users won't know that keyboard alternative unless you tell them about it.) 
 
If your learners are using a mobile device (such as an iPad), there's no right-click gesture. If your simulation tells an iPad user to right-click to perform a step within your simulation, the iPad user could get stuck.
 
Lastly, if you are required to provide 508 compliant eLearning for learners with disabilities, right-clicking isn't supported at all. Bottom line: unless it's absolutely necessary for the success of your eLearning simulation, I suggest you pass on using right-click functionality. (Showing a right-click in a software demonstration is fine, but not a simulation.)

What's your take on right-clicking? Do you use it? If not, why not? Feel free to share your opinions here

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Looking for instructor-led training on the top eLearning tools? We offer live, online training on Adobe Captivate, Articulate Storyline, Adobe Presenter, and TechSmith Camtasia Studio.We can also bring the same great training onsite to your facility. Interested? Contact us for details.

eLearning: Determining the Best Size for Today’s Lessons

by Kevin Siegel Follow us on Twitter View our profile on LinkedIn View our videos on YouTube

When developing eLearning lessons using any of the top development tools (Adobe Captivate, Articulate Storyline, or TechSmith Camtasia Studio), you need to take the size of your learner's device into account. If you make your eLearning lesson too large (I'm talking width and height, not how many megabytes the lesson might be), learners with small displays may have to scroll to see your content. If your published lesson has the ability to scale to fit the learners display, your content could scale down so small that your content will become unusable.

While you can create a project at one size and resize it smaller later, it's not an ideal workflow. Resizing a project once you've started will likely result in shifting of screen objects that require additional editing on your end. For that reason, it's best to pick a width and height that will work for the widest possible range of devices right from the start.

Several years ago, the typical desktop computer display resolution was 800×600 pixels. If you developed eLearning content for a screen resolution that low, a project size of 640×480 was recommended. A few years later, 1024×768 was the standard screen resolution, resulting in typical eLearning lessons sized to 800×600. According to w3schools.com, the standard desktop screen resolution today is 1366×768 and it's trending higher. (You'll find that available resolutions vary from system to system. For instance, I use an HP 22 inch display that doesn't support 1366×768. Instead, my closest options are 1360×768 and 1376×812.)

Because screen resolutions are higher than ever, developers are seeking an optimal viewing experience for learners. But what's the ideal size for an eLearning lesson? Unfortunately, there isn't a cookie-cutter answer. The size of the lesson you create depends largely on your customer. What is the typical device you expect your learner to be using? How big is its screen? Is the device typically used vertically (portrait) or horizontally (landscape)? What is its typical resolution?

If you are creating content for learners using standard desktop computers (Windows or Mac), a project size of 800×600 still works well. However, if you plan to post your content to YouTube, stay away from 800×600. At that size, your lesson won't look quite right when viewed on YouTube (you will likely see black bars on one or both sides of the video, and the video might look distorted during playback).

What's the Relationship Between Project Size and Screen Resolution?

Let's say that you create a project that is sized to 800×600. I view your lesson on a 17-inch monitor with a resolution of 1024×768. In this scenario, your lesson is going to look fine on my monitor. But what if I have a large screen (a 27-inch monitor for instance), and I'm using a high resolution? Your lesson is going to have a lot of white space to the left and right. Will that white space make the lesson look silly? Who's to say?

It's a delicate balancing act between the size of the capture area and an ideal screen resolution. When I create YouTube videos, I set my eLearning tool's capture size to 1024×568 and my screen resolution to 1440×900. While I could go higher with my screen resolution and capture more of the screen, the captured screen text at a higher screen resolution is small and hard to read. When I upload videos to YouTube, the already small text gets worse because YouTube makes my videos smaller.

More information on sizing eLearning projects:  

I'd love to hear from you. What is the best project size you've come up with? (Please post your comments below. Let me know who your target end-user is and the eLearning development tool you use.)

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Looking for instructor-led training on the top eLearning tools? We offer live, online training on Adobe Captivate, Articulate Storyline, Adobe Presenter, and TechSmith Camtasia Studio. We can also bring the same great training onsite to your facility. Interested? Contact us for details.