Localization: Training and Development in Mexico

by Jen Weaver Follow us on Twitter View our profile on LinkedIn

Because Mexico is  our neighbor to the south, Mexican culture may be familiar to most Americans. Whether you will find this information new or just a refresher course, let's explore some common cultural facts about Mexicans and their expectations when it comes to Training and Development.

Test Your Knowledge of Mexican Culture

  1. True or False. The official name of Mexico translates to "The United States of Mexico."
  2. True or False. Mexico's official religion is Catholic.

Quick Tips for Training & Development in Mexico1:

  • Mexican communications include elaborate and extensive demonstrations of courtesy. Culturally, many Mexicans find it difficult to say "no," so they may agree to decisions or tasks without fully understanding the expectations but will avoid asking clarifying questions. You may find that those with higher levels of education may be more prone to request further details.
  • While generally deemed acceptable in business interactions, intense constant eye contact may be interpreted as aggressive or threatening in other settings. During casual interactions, for example, intermittent eye contact is more appropriate.
  • Authority figures are commonly perceived as corrupt, so most Mexicans will be skeptical of those in positions of leadership. Overcome this by being warm, personable and courteous. Demonstrate trust and goodwill while building relationships and maintaining professionalism.
  • Mexicans are typically risk-averse and highly resistant to change. Subjective feelings on a topic guide an individual's perspective on what is true or right. Generally speaking, however, those with higher levels of education will give greater weight to objective facts than straight emotions or gut feelings when making decisions.
  • Family is highly valued, and individuals will commonly make decisions based on the best interests of their family unit. Even with such a prevalence of machismo in Mexican culture, the mother is typically viewed as the central figure in the family due to her protective nature. However, the father may still garner the most respect.
  • Business opportunities rely heavily upon building relationships, with relationships taking priority over expertise. Take time to get to know your students and key decision-makers in advance, especially when interacting with high-ranking professionals or governmental officials, as this will aid in their receptivity to your message.
  • Priorities in time are given to building relationships, not to necessarily ending the meeting on schedule. While business meetings often end late, they will typically begin on time. So, be sure you are punctual. For casual gatherings, everything will typically start and run later than planned.
  • As relationships develop, your Mexican counterpart may transition to using first names when you communicate. Wait for him or her to make this change; otherwise, use educational or business titles to address each other.
  • Business settings are more relaxed than here in the States, and decision-making is a lengthy process. Build buffers for delays into your class timelines to allow for multiple conversations. Once a decision has been made, implementation processes are usually faster than here in the States, as Mexican businesses face less requirements and paperwork.
  • Be mindful not to publicly criticize anyone, as individual dignity and respect are highly valued.
  • High-end sharp-looking visuals are appreciated, so be sure to use quality graphics in your training materials.

Answers The Trivia Above:

  1. True.
  2. False. Mexico does not have an official religion, although Roman Catholic beliefs are very prevalent.

References:
 
1Morrison, Terri, & Conaway, Wayne A. (2006). Kiss, bow, or shake hands (2nd ed.). Avon: Adams Media.
 
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Developing international training and development materials? Contact Jen at Carmazzi Global Solutions. And if you love Jen's articles, check out her new Localization mini courses.

Writing & Grammar: Synch or Swim?

by Jennie Ruby View our profile on LinkedIn
 
How do you spell the shortened form of the word synchronize? Is it synch or sync? I have seen it both ways recently, so I checked out the Webster's dictionary. I found that sync is the more frequently used variant, but that both spellings are listed. So which one is better?

It turns out that when Webster's lists two spellings of a word, they may have the word "or" or the word "also" between them. The word "or" tells us that the two variants are used equally and often, whereas the word "also" tells us that the second one is significantly less often used.

Meanwhile, the next listing in the dictionary was lip-synch, spelled with the h. Go figure.

How about dialogue versus dialog? The dictionary lists dialogue first, in such uses as for a dialogue in a play, or dialogue between two people. However, dialog box uses the variant without the -ue on the end. So in the software training industry we see the secondary variant far more often.

This week's challenge is not so much a test to see if you can get the answers right, but more a survey to see which is your preference. Survey results (and correct answers to the last two Confusing Words challenges) will be coming soon.

  1. During the role-play we set up a dialog/dialogue between two class participants.
  2. We catalog/catalogue the results from all of our quizzes for later data analysis.
  3. I need to synch/sync my phone with my Outlook calendar.
  4. The two devices were already in synch/sync.
  5. The professor served as an adviser/advisor for the online class.
  6. The high-tech/hi-tec solution did not work.
  7. The wifi/wi-fi in our office was down all afternoon.

When ready, post your answers below as comments.

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If you love Jennie's articles, you'll love her classes. Check out some of Jennie's mini courses.

eLearning: Add Some Character to Your Lessons

by Kevin Siegel Follow us on Twitter View our profile on LinkedIn View our videos on YouTube

Let's face it, some of the eLearning content you are required to create is a bit… shall we say, dry? A tad boring? A teeny bit heavy on the text and short on graphics?

One easy way to spruce up your eLearning content is to add characters (or guides). But where do you find quality images to use as guides? The good news is that both Articulate Storyline and Adobe Captivate offer some awesome, and most importantly, free Characters–out of the box.

Let's take a look at the Character features in both programs. While Characters have been around for several years in Captivate, and in both versions of Storyline, the images below are taken from the most recent versions of both programs, Captivate version 8; Storyline version 2.

Articulate Storyline 2

To insert a Character on a Storyline slide, open a slide and from the Insert tab on the Ribbon, click Character. You'll find two choices in the Character drop-down menu: Illustrated Character and Photographic Character.

 

In the image below, I've selected Illustrated Character, which opened the Characters dialog box. From here, you'll find multiple Characters, Expressions, and Poses.

I found the Expression options particularly cool… plenty from which to choose.

Shown below are Storyline's many poses. And if you look in the lower right of the dialog box, you'll even find three pose directions (Left, Front, Right).

And perhaps my favorite thing about Storyline's Characters is how easy it is to change the appearance of an inserted Character. In the Image below, notice that you can select a Character and totally change it to another character, change its Expression, Pose… even its Perspective. Simply awesome!

If you'd rather work with Photographic Characters, go back to the Character drop-down menu and choose Photographic Characters. As with the Illustrated Characters, you'll find multiple actors and poses.

Adobe Captivate 8

To insert a Character in Adobe Captivate, simply choose Media > Characters.

Similar to Storyline, Captivate's Characters dialog box presents you with several Categories, Characters, and Poses. (In the image below, I've selected a Character and Pose from the Business Category.)

If Captivate's Illustrated Characters work better for you, choose Illustrated from the Category drop-down menu and you'll be presented with four Illustrated Characters and various poses.

If you want to change the Character's pose in Captivate, you'll need to manually delete the Character from the slide and replace it with another (not as cool as Storyline's edit-on-the-fly technique, but perfectly functional).

Note: The Characters shown above aren't limited to Storyline and Captivate. You'll find many of the same Characters in Presenter.

 
Downloadable eLearning Characters

If you're not happy with the selection of characters that come with those programs, you'll find resources on the web offering thousands of eLearning characters. While you'll need to purchase those characters (typically in groups or packs), you are almost guaranteed to find the perfect character to fit within your scene. 

Two companies in particular jumped out when I went on an Internet search for characters: the eLearning Brothers and eLearning Art.

Between the two, the eLearning Brothers is likely the better-known company (orange anyone?). They call their Characters "cutout people," and they've got thousands of them. 

Over on the eLearning Art website, characters are referred to as "people cutout images." And like the eLearning Brothers, there are plenty from which to choose.

Another quick Internet search took me to eLearning.net where I found several free characters.

If you'd prefer stock photography for your eLearning projects, the eLearning Coach has compiled a handy list of resources. 

Lastly, check out AJ's article on free zombie characters… perfect for the season. 

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Looking for instructor-led training on Adobe Captivate? Check out our live, online, instructor-led Captivate classes. If Articulate Storyline is more your style, we've got you covered there too. 

Adobe RoboHelp: In Word We Trust

by Willam Van Weelden Follow us on Twitter View our profile on LinkedIn
 
If you have attempted to create printed documentation with RoboHelp, there is a good chance you have run into a macro error. RoboHelp uses Word for printed documentation, and this error occurs if Word's security settings don't allow macros.

You can enable macros in Word, but that may not be enough. Some Help Authors receive unspecified errors when generating printed documentation even with macros enabled. To solve this, RoboHelp projects must be added to Word's trusted locations. I'll show you how to both Enable Word Macros and add projects to the trusted locations.

Enabling Word Macros

  1. Start Word.
  2. Click the Office button (Word 2007) or go to the File tab (Word 2010-2013).
  3. Click Options.
  4. Select Trust Center and then click Trust Center Settings.
    Adobe RoboHelp: Trust Center Settings
  5. From the Macro Settings area, select Enable all macros.

    Adobe RoboHelp: Enable all macros

  6. Close the Trust Center and the options.

Go to RoboHelp and generate the printed documentation. In most cases, RoboHelp will create a Word document out of your Help System. If RoboHelp still doesn't generate the printed documentation, you likely need to add your RoboHelp projects to Word's Trusted Locations.

Add RoboHelp Projects to Trusted Locations

  1. Start Word.
  2. Click the Office button (Word 2007) or go to the File tab (Word 2010-2013).
  3. Select Options.
  4. Select Trusted locations and then click the Add new location button.
    Adobe RoboHelp: Add new location
  5. In the Microsoft Office Trusted Location dialog box, click the Browse button and open the folder containing your RoboHelp projects.
  6. Select Subfolders of this location are also trusted.
    Adobe RoboHelp: Subfolders of this location are also trusted
  7. Click OK to close the Microsoft Office Trusted Location dialog box.
  8. Close the Trust Center and the options.

Go to RoboHelp and re-generate the printed documentation.
 

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Looking to learn RoboHelp? We offer a live, two-day online RoboHelp class once a month. Feel free to contact us to learn other ways to meet your RoboHelp training requirements.

Adobe Captivate 8: Custom Theme Colors

by Anita Horsley View our profile on LinkedIn Follow us on Twitter
 
When working in Adobe Captivate, it's possible that you will need to use colors that match your corporate brand. In that event, you'll be happy to learn that Captivate 8 allows you to easily create custom Theme colors. And once you've created your Theme colors, you can apply those colors to just about any slide object or learner interaction.

The first step to creating custom Theme colors is to apply a Theme to a project. To do that, click Themes on the toolbar and select any of the available Themes (Captivate provides several Themes out of the box).

Each Theme comes with a collection of Theme colors. You can use those colors as is or customize them. To access the Theme's colors, click Themes and then click Theme Colors.

Adobe Captivate: Access Theme Colors 

Scroll through the list of colors and select any one of the Themes you like.

Adobe Captivate: List of Theme Colors 
To customize the Theme colors, click the Customize button.
Adobe Captivate: Customize Theme Color Button

Click the title of the current color theme and type your own theme name.

Adobe Captivate: Changing the title of a Color Theme 

Click the color swatches to replace the existing colors with your own. (Note: If your company does not have a style guide and you're looking for some guidance when it comes to selecting Theme colors, you may consider using your website colors. You can use the eye dropper tool to match the colors used on your website.)

Adobe Captivate: Eyedropper tool. 

As mentioned earlier, you can apply your custom Theme colors to just about any selected Captivate object. For instance, if you insert a Smart Shape, the Fill area on the Properties Inspector will include your custom Theme colors.

Adobe Captivate: Theme Colors
You can use customized Theme colors on Interactions. There will be a Theme Style option at the right of the Interaction. If you click Custom, you'll have access to Theme colors.

Adobe Captivate: Access Theme Colors via an Interaction
Adobe Captivate:  Theme Colors    

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Looking for instructor-led training on Adobe Captivate? Check out our live, online, instructor-led Captivate classes.

Free Captivate 8 Update Now Available

Adobe has announced a free update to its popular Adobe Captivate 8 software. The update fixes several bugs and includes some nice enhancements.

To get the update, choose Help > Updates from within the Captivate program. Once the update is installed, your new Captivate version will be 8.0.1.242.

Here's a partial list of what's new in the update:

  • Responsive drag-and-drop interactions
  • Google Maps enabled geo-location support
  • Native app publisher
  • Custom shapes and lines are now supported in responsive projects
  • Streaming video support through embedded code in Web objects
  • Success/Failure/Hint captions in quiz questions can now be replaced with smart shapes
  • Swatches integration in color palette
  • Symmetrical shapes
  • The EXE publish option is back

More information.

eLearning: Adding Videos to eLearning… The Results

by Kevin Siegel Follow us on Twitter View our profile on LinkedIn View our videos on YouTube
 
Last week's poll about how eLearning developers work with the storage demands of video in eLearning garnered several responses. Here are the results:
Which eLearning development tool do you use the most?

  • Adobe Captivate
  • Adobe Presenter
  • Articulate Storyline
  • Articulate Presenter
  • TechSmith Camtasia Studio
  • Other (please specify)

While many developers use two or more of the tools listed above, the majority of respondents use Adobe Captivate the most (56%). Second was Camtasia Studio (24%) followed by Articulate Storyline (16%).

When adding video to your project, which option are you using?

  • Video stored on your computer or network
  • Your corporate media server (or a server you created on your own)
  • A media service
  • Other (please specify)

Most developers (54%) store the videos on their computer or server. Media service placed second (38%).  

If you set up your own media server, tell us your story. Specifically, what hardware and software did you use? What did it cost to set up?

Top comments about this question: "Previously attempted to do this with Adobe's Flash Media Server but it was too complicated and expensive. Did Windows Media Streaming as it came with Windows Server years ago. Generally due to cost, I have customer setup private Vimeo account and stream from there. We're getting a beefy streaming service setup (Kaltura)."

"We have a central server for our L&D team, run by operations."

"IT set-up MediaMill for us… and we set-up YouTube channels."

If you're using a media service, which one are you using?

Top responses:

Respondents were able to select any or all of the options above. Most selected the first two (creating or including videos feature themselves/talking head or video of industry-related tasks). Plenty of people also said that they use video of a demo already created in an eLearning authoring tool.

Adobe Captivate: Adding Videos to eLearning

by Kevin Siegel Follow us on Twitter View our profile on LinkedIn View our videos on YouTube

You can add several types of video into a Captivate project, including AVI, MOV, and Flash Video (FLV or F4V). To insert a video, open or create a Captivate project and then choose Video > Insert Video to open the Insert Video dialog box. 

Adobe Captivate: Insert Video dialog box.

You have two choices when inserting video: Event Video (typically video that is expected to play on only one slide) or Multi-Slide Synchronized Video (video that is expected to play across multiple slides). Most developers elect to use Event Video since videos that are confined to a single slide are easier to control.

After you've made a decision between Event Video or Multi-Slide Synchronized Video, the next big decision is to load the video from a file that is already on your computer (by selecting On your Computer), or link to the video that is stored on a server (by selecting Already deployed to a web server, Adobe Media Streaming Service, or Flash Media Server).

If you choose On your Computer (which most developers do), you simply Browse to the video that's on your computer or network drive, open it, and the video will be inserted onto the slide. From there, you use the Properties Inspector to set the video's timing and other attributes. It's a clean process with one major drawback: when you publish an eLearning lesson containing video, the resulting output could be quite large. And large lessons take longer to open and view over the Internet than smaller lessons that don't contain video.

Instead of embedding the video in a Captivate project, you lower the size of the project and decrease load times for learners accessing your published content by linking to the videos that are stored on a server.

If you have a web server, you can upload the videos to the server in advance and simply copy/paste the URL to the video into the URL field. Your corporate IT can set you up with a web server or, if you're up to the challenge, you can create your own web server using free media server software.

If you don't have a web server, your server cannot handle large amounts of traffic, or you simply don't want to create your own server, a media service could be the way to go. Generally speaking, media services are servers available in the cloud that house your videos for you. When a learner watches your eLearning content and comes across a video you've added to a slide, the video is streamed from the media server to your learner. There are several pay-as-you-go companies/websites that provide media servers including Adobe Media Streaming ServiceWowzaSubsonic, and Plex.

I'd love to get feedback from you about this topic. I've created a quick poll that asks how you're using video in eLearning and, just as important, where you're storing the videos. You can take the poll here.

See also: Adobe Media Server 5 With Kevin Towes and a review on five of the top-selling media servers.

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Looking for instructor-led training on Adobe Captivate? Check out our live, online, instructor-led Captivate classes.

Adobe RoboHelp: Multilevel List Sub-Numbering

by Willam Van Weelden Follow us on Twitter View our profile on LinkedIn

A few weeks ago I showed you how you can use multilevel lists to easily create complex lists with multiple levels. But multilevel lists are far more powerful than I could show you in a single article. This week, I'm going to expand on the multi-level list theme by teaching you how to add sub-numbers to lists: 

Sub-numbering is important for many procedures and legal documents. You simply can't have sub numbering in RoboHelp without multilevel lists, unless you want to manually type in all sub-numbers. But with multilevel lists, you control this behavior right from the style sheet!

To add sub-numbering to a Multilevel List, first Create a multilevel list. Then, on the Project Manager pod, double-click your style sheet to open the Styles dialog box. 

In the Styles dialog box, select your multilevel list. From the Apply Formatting To drop-down menu, choose a level that will use the sub-numbers.

 

Click in the Edit Style field and, from the Insert Level drop-down menu, choose 1.

 

Click OK to close the Styles dialog and save your changes.

And that's it. From this point forward, any of your multilevel lists can include sub-numbering (as shown in the image below):

 

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Looking to learn RoboHelp? We offer a live, two-day online RoboHelp class once a month. Feel free to contact us to learn other ways to meet your RoboHelp training requirements.

Localization: Training and Development in Japan

by Jen Weaver Follow us on Twitter View our profile on LinkedIn
 
This week, let's explore some common cultural facts about the Japanese and their expectations when it comes to training and development. If you're reading after business hours, you may enjoy this post alongside a meal of sake and sushi to get you in the appropriate mood. 

Test your Knowledge of Japanese Culture

  1. True or False. The Japanese are known for strong displays of affection and emotion.
  2. True or False. In Japan, the head of the government is the emperor.

Quick Tips for Training & Development in Japan1:

  • Japanese is the official language of Japan–go figure–and this language contains extensive nuances and subtleties. Students begin learning English at a young age but are typically more proficient in reading English than in speaking English. You will be well served to have all training materials in Japanese–both for learner comprehension and as a sign of consideration and respect.
  • The Japanese do not like being "lumped into" or related to other Asian cultures. Be careful when selecting images for your training materials that you do not assume Chinese models or visuals will play well in a Japanese audience.
  • Foreigners are not readily accepted in Japan, and Japanese people tend to be protective of their culture and heritage. Do your best to demonstrate respect towards their society and practices whenever possible.
  • Mistakes are expected to be followed by an apology, whether from an individual or a corporation. To neglect to offer an apology will diminish your credibility and has the potential to seriously damage your company's brand.
  • Decision-making tends to be subjective while still adhering to traditional values. Consensus is of great value, so individuals may suddenly change their opinion for the sake of maintaining harmony within the group. Seek to build group buy-in as quickly as possible. On a related note, offer praise and recognition to a group as a whole, rather than singling out individuals.
  • Given the culture's somewhat collectivistic perspective, individual actions are a reflection upon the group and family.
  • "Saving face" is huge in Japanese culture, so you'll want to avoid the risk of embarrassing your Japanese counterparts at all costs.
  • Negatively phrased questions will result in miscommunication. For example, the question "Doesn't this product sound amazing?" will be answered as "no", meaning the product does indeed sound amazing, rather than with a "yes" response as expected in the States.
  • The workplace is a serious environment. Humorous stories or jokes in your training materials will be seen as out of place or misunderstood entirely.
  • The American "okay" sign means "money" in Japan, so be intentional with its usage in your materials. Better yet, remove it entirely, as this image is problematic in many cultures.

Trivia Answers to the Questions Above

  1. False. You're much better off using a "poker face" as a demonstration of self-control. Maintain a slight smile even if you are upset, and don't be afraid of silence in a conversation, especially when negotiating.
  2. False. The emperor is the chief of state, and the prime minister is the head of the government.
References:
 
1Morrison, Terri, & Conaway, Wayne A. (2006). Kiss, bow, or shake hands (2nd ed.). Avon: Adams Media.
 
***
Developing international training and development materials? Contact Jen at Carmazzi Global Solutions. And if you love Jen's articles, check out her new, live and online Localization mini courses.