Questions of the Week

Question on Adobe Captivate 2Developer Playbar

In addition to my skin, there is a playbar on the right side of the slide. I can’t figure out where it comes from.  I’ve attached a picture of it at the right.  Any hints or help would be greatly appreciated.

Answer

You are talking about the developer playbar that is visible at the right of your window when you preview your slides. The playbar does not appear in your published projects.


Another Question on Adobe Captivate 2

I need the users to be able to right-click to demonstrate short cut menus.  I would think this would be something that Captivate would surely be able to do, but I only see the capability to do single or double-clicking.  Do you have any suggestions?

Answer

Files you Publish with Adobe Captivate do not support a right-click in a simulation. Why? The Flash Player uses right-clicking to allow users to view and change the player’s settings. There are some options you might want to investigate posted in an article on the Captivate Developer Center.

Got a question or comment? Email it to us.

Question of the Week

Question:

I’m trying to bring Captivate SWF files into Flash so that we have a Flash container to hold the Captivate SWFs.

When the Captivate SWF file is first brought into Flash, its coordinates are 0, 0 on the container, and the Captivate SWF works fine.  If I move the location of the Captivate SWF, to say 100, 100, I generate a Failure Caption when clicking on the Playback Control.  This problem only occurs once I have shifted the location of the Captivate SWF inside the Flash container.

Do you know of any fix for this problem?

Answer:

Great question. I haven’t experienced the problem you describe. If anyone out there has experiened this problem, please send your solutions and I’ll publish them here.

Questions of the Week

Question:

Do you know how to adjust the bookmark settings for a Captivate lesson? We essentially would like to have the user always start at the beginning of the course, no matter where they left off last time they were in the course.  We are having a lot of issues with our published Captivate movies automatically bookmarking pages when they are taken through our LMS.  For example, I take the course and everything works fine.  The next user opens the course and it jumps to the last page of the course.  The user then has to drag the black caret in the skin to the beginning of the course.  As you can imagine, it is causing all sorts of frustration.

Answer:

What you’re asking is possible, but you’ll need to edit some HTML. You’ll find more information on the Captivate forums at this link.

Question:

Captivate 2 becomes unstable when I import an animation. By unstable I mean I can’t access menus, they drop down (open) but immediately close. Is this a common problem? Are there software updates that address this? Suggestions? References?

Answer:

I experience it myself just about every time I import animation. I have no idea why Captivate behaves this way, but the problem is not lethal. To stop the wacky behavior, you can show the Library and click the Library instance of the animation you just imported.

Question:

Most of the applications that I teach require a user-specific sign-on.  I created a training project for one such application [Groupwise e-mail].  When I recorded it, it looked fine. When I preview it, the password field is messed up. The cursor is blinking 2 spaces to the right of where it needs to be and I can’t move the cursor to the right place. If I enter the password where the cursor is, I get an "incorrect" message. I can’t get past this slide. Any thoughts about what I’m doing wrong or how to correct/avoid this?

Answer:

You’ve just discovered that the slide you’re working on and the slide you preview won’t always match–especially with Text Entry fields. It will take a bit of trial and error until you get things in the perfect spot. While you’re in Edit mode, can easily select the Text Entry field and drag it until it is in the correct position on your slide. You will not be able to move the Text Entry field while previewing.

If you’re trying to let a user type anything in the field and allow the entry to be correct, remove the check mark from Infinite Attempts and ensure the Failure caption is disabled.

Question Follow-up From Last Week:

I’ve created a page with two rollovers. I added audio to the rollovers. When you go away from the first rollover the sound continues to play. If you rollover the second rollover while the first one is playing both rollovers play until completed. The answer I found on Adobe was that this has been fixed in Captivate 2. Any suggestions on what I can do in my Captivate 1 version?

Answer:

Fellow subscriber Christine M. Dandaraw offers the following: "I created a branch where the first rollover goes to a second audio free slide–but you can only play 1 audio at a time!"

Got a Question? Email it to us. We’ll publish the answer here for all the world to see.

Questions of the Week

Question:

I’ve created a page with two rollovers. I added audio to the rollovers. When you go away from the first rollover the sound continues to play. If you rollover the second rollover while the first one is playing both rollovers play until completed. The answer I found on Adobe was that this has been fixed in Captivate 2. Any suggestions on what I can do in my Captivate 1 version?

Answer:

Sorry to say but I no longer have Macromedia Captivate on my system so I cannot even go back to that old version and try to provide a workaround. If anyone still using Macromedia Captivate, and can offer a solution, please email it to me. The issue was resolved in Adobe Captivate 2. And since Captivate 2 was a marked improvement over Macromedia Captivate, I’d strongly encourage upgrading.

Question:

I have been working with importing slides from PowerPoint into Adobe Captivate 2 and am having trouble with the quality of the graphics.  It is much easier to lay out my slide in PowerPoint; however, the graphics appear fuzzy after they are imported into Captivate.  Have you ever seen this before or do you know how I can prevent it from happening?

Answer:

There are some steps you can take within PowerPoint to maximize the quality of the slides when they end up in Captivate.

The trick is to get the PowerPoint presentation resized to the same size as your Captivate project before you import it into Captivate. I wrote an article last month in this newsletter that details the process. Click here to review that article.

Got a Question? Email it to us. We’ll publish the answer here for all the world to see.

Are You Certifiable? Become an Adobe Certified Associate!

There’s a new line of certifications in town. Adobe has announced the new Adobe Certified Associate suite of exams that will help validate your ability to create, manage, integrate and communicate information using Adobe’s multimedia, video, graphic and Web software.

For more information, click here.

Link of the Week: Adobe RoboHelp 6 Co-Stars with Adobe Captivate 2

Adobe Captivate is arguably the nation’s top application for creating e-learning simulations.

Adobe RoboHelp is arguably the nation’s top Help authoring tool.

And John Daigle is one of the top RoboHelp and Captivate experts in the country.

If only you could put the three together… maybe you’d have something…

Actually, John has written five easy-to-read tutorials that will have you integrating your Captivate projects with your RoboHelp projects like a pro. Anyone who uses both RoboHelp and Captivate should check out John’s tutorials… it’ll be time well-spent.

Questions of the Week

Question:

How do I add a registered trademark inside a QuarkXPress layout using QuarkXPress for Windows?

Answer:

If you are using QuarkXPress version 6.5 or older, press ALT on your keyboard and then press 0174 on the calculator keypad on your keyboard. If you are using QuarkXPress 7 or newer, choose Windows > Glyphs. You’ll find every symbol you’ll ever need there.

Question:

Is there an easy way to add page numbering (such as Page x of y) to each Captivate slide?

Answer:

The ability to add a slide count is not native in Captivate. However, there is a wonderful Captivate hints and tips web site available where you can find "widgets" that extend Captivate’s functunality. I encourage everyone to check it out.

Got a Question? Email it to us. We’ll publish the answer here for all the world to see.

How do I add a registered trademark inside a QuarkXPress layout using QuarkXPress for Windows?

Adobe InDesign CS2: Text Editing Made Easy in the Story Editor

The Story Editor is the preferred place to be when you write and format your stories in Adobe InDesign. Among the Story Editor’s outstanding features are the abilities to search and replace text, and to check spelling. Because you won’t be able to see any graphics while in the Story Editor, the way the page looks will not be a distraction.

To access the Story Editor

  1. Open an InDesign document that contains at least one story
  2. Ensure that the Text tool is selected and click in the text
  3. Choose Edit > Edit in Story Editor

    The Story Editor appears in a new window. Your layout will be behind the Story Editor window. Any applied styles are listed at the left of the window, paragraph by paragraph.

Use the Story Editor to Search and Replace

  1. Choose Edit > Find/Change

    The Find/Change options appear.

  2. Type a phrase you’re looking for into the Find what area
  3. Ensure Story is selected in the Search area
  4. Select Whole Word and Case Sensitive (as necessary)

    Adobe InDesign CS2 Find/Change

  5. Click Find Next

Change the Story Editor Appearance

If you are unhappy with the way the InDesign display looks, you can use the Story Editor Display preferences to change things. Keep in mind that changes you make to the Story Editor Display will not affect your layout.

  1. PC users, choose Edit > Preferences > Story Editor Display; Mac users, choose InDesign > Preferences > Story Editor Display
  2. Select any Font and Font Size you like
  3. Select any Text Color and Background colors you like
  4. Click OK

Want to learn more about Adobe InDesign? Click here.

Click here to sample some of our 100% interactive simulations.

Tip of the Week: Making Text Bigger on the Fly

Note: The following keyboard shortcut works on selected text in several programs including InDesign, QuarkXPress, MS Word, PowerPoint and even selected text in a Captivate Text Caption.

  1. Select some text
  2. On your keyboard, press CTRL + SHIFT + >

    As you press the keys, notice that your font size gets bigger and bigger and bigger

  3. With the text still selected, press CTRL + SHIFT + <

    The selected text will get smaller and smaller.

How will you possibly remember that key combination? Maybe this will help: the > key means "greater than" or bigger; the < key means "less than," or smaller.

CGI Scripts Not Posting?

If you are using my Dreamweaver (older than Dreamweaver 8) and RoboHelp books, you have probably noticed the forms you learn to create during the book no longer post when you test them. Sadly, you receive the "Page Cannot Be Displayed" error, even if you typed everything perfectly.

The instructions in the book, while correct, link to a CGI script on our server. The script has worked for years, and still does. It sends the form results back to you in the form of an e-mail.

But for security reasons, many Internet hosts, including ours, now prohibit the use of CGI scripts for a page unless the page is on the same server as the script. Since the form you created is not posted on our server, and therefore could present a security risk, you will be unable to properly test the form.

The Workaround: Use the following link in the Action area of the Properties panel:

http://www.iconlogic.com/formtest.htm

While your form will not process any data, you will no longer receive the error message.