by Willam Van Weelden, COTP
You can host output from Adobe RoboHelp on multiple hosting platforms. When your company uses SharePoint, you can even leverage the power of SharePoint to host your help.
Leveraging SharePoint has a major benefit: Access control. Using SharePoint’s access control of document libraries, you can control who in your organisation can view your help system. Note that access is limited to people who have access to SharePoint, so that generally rules out clients and customers without a login to your corporate network.
Before you publish to SharePoint, make sure you have a Document Library in SharePoint where you have read and write rights.
Set up a SharePoint output
To create an output for SharePoint, the best results are achieved with Responsive HTML5 special SharePoint output. In the Single Source Layout settings, go to the SharePoint page. At the bottom, expand the Advanced Options section and select Generate SharePoint Native Output before Publishing.
Simply generate your output. RoboHelp will create two folders: the normal output and the SharePoint output:
Publish to SharePoint
RoboHelp has a built-in feature for publishing to SharePoint. Unfortunately, it only supports SharePoint 2007 and 2010/2013 on premises. If you are using SharePoint Online, the best option is to open the document library, and drag and drop the RoboHelp output. Alternatively, use the Upload Folder feature in SharePoint to upload the project.
To access the Help system from within SharePoint, open index.aspx. The help looks and works just like a regular help output. You can copy the URL of the index.aspx file to allow others to open the help immediately.
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Willam van Weelden is a Certified Online Training Professional (COTP), veteran Help Author, RoboHelp consultant, and technical writer based in the Netherlands. He is an Adobe Community Professional, ranking him among the world's leading experts on RoboHelp. Willam’s specialties are HTML5 and RoboHelp automation. Apart from RoboHelp, Willam also has experience with other technical communications applications such as Adobe Captivate and Adobe FrameMaker.
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