PowerPoint 2007 & 2010: How to Extract Audio & Images from a Presentation, Part II

by AJ George

Last week I showed you an easy way to extract audio and image files from a presentation. The problem with that method is that it only works on files created in PowerPoint 2007 or 2010. What if you received a file created in an older version that didn't have the updated file extension? This week I will show you an alternate way to do this in both PowerPoint 2007 and 2010.

In PowerPoint 2007, you will save the project as an html file.

1. Open the presentation in PowerPoint 2007.
2. Click the Office button and choose Save As.

   The Save As dialog box opens.

3. From the Save As drop-down menu, choose Web page.
4. Select a storage location for your folder and give it a name.
5. Click Save.
6. Locate the new HTML file folder on your hard-drive.

   Within this folder is a sub-folder by the same name followed by _files (e.g. HTMLme_files).

7. Open the _files folder.

   Included inside the folder are all of the audio and image files used in the presentation.

With the newest edition of PowerPoint, the option to save as a web page has been removed, so the method used in PowerPoint 2007 will no longer work. Here is a workaround for saving your presentation as an HTML file in PowerPoint 2010.

1. Open the PowerPoint presentation in PowerPoint 2010.
2. Press [Alt] [F11] on your keyboard.

   Microsoft Visual Basic for Applications opens.

   

3. Press [Ctrl] [G] on your keyboard.

   The Immediate window opens within Microsoft VBA.

4. Copy and paste the following text into the Immediate window:

   ActivePresentation.SaveAs "<Drive>:\users\<username>\desktop\<filename>.htm", ppSaveAsHTML, msoFalse

5. Press [Enter] on your keyboard.

   In PowerPoint, where your presentation once had the filename you had given it, it now says <filename>.htm (upon saving the presentation the title bar will revert back to its original name).

   

6. Navigate to where your PowerPoint presentation is saved. There is now a folder with the same name as your presentation followed by _files. (Example: HTMLme_files)
7. Open the new folder.

   Included inside the folder are all of the audio and image files used in the presentation.

About the author: AJ George is IconLogic's lead Technical Writer and author of both "PowerPoint 2007: The Essentials" and "PowerPoint 2008 for the Macintosh: The Essentials."