In a previous article I showed you how you can use SharePoint to host a shared review. You'll be happy to learn that with RoboHelp 10, you can also use SharePoint for version control. Version control is a method by which you store all project files on a server. You work with a local copy and synchronize all changes with the server. The benefits of using version control include:
- Version history: the server makes a new version of topics for every change. This allows you to retrieve old versions right from your RoboHelp Project.
- Multiple authors: multiple authors can work with the same project simultaneously.
- No more backups: the server does that for you.
Prepare SharePoint for Version Control
On the SharePoint site, add a new library. Enable version control for the library and require files to be checked out before editing. You can choose to use either minor or major versions. All reviewers must have edit permissions for the library. Your SharePoint administrator can help you with this.
Add a RoboHelp Project to Version Control
- Open or create a RoboHelp project.
- Choose File > Version Control > Add to version control.
- In the Select Version Control Provider dialog box, select RoboHelp SharePoint Connector and click the OK button.
- In the Connection Details dialog box, add the URL of the SharePoint site in the SharePoint Site field (and then click the OK button).
- Choose a library to use for the version control.
- Select a folder in the library (or create a new folder) and click the OK button.
- Click the Yes button to add all of your RoboHelp project files to the SharePoint library.
Adding files to the SharePoint library could take time initially. However, once the files are added, you should not see any performance issues. To enable the version control toolbar for easy check-in and check-out, choose View > Toolbars > Version Control.